Admin Co-ordinator

Admin Co-ordinator

Salary: GBP17,500 + benefits as follows;

• 25 days holiday
• 5% pension
• Annual pay reviews
• Free parking
• We offer a childcare Voucher scheme which means that you can save up to GBP900 off the cost of childcare.
• We have partnered with Merlin Group, so we are able to offer all our employees fantastic discounts to the UK's most popular attractions including, Alton Towers, Thorpe Park, sealife centres, Lego land and Warwick Castle to name but a few.
• Cycle to Work - Our annual Group cycle to work scheme offers staff savings on the cost of a bike, free from tax or national insurance.

Location: Rowan House, Kembrey Park, Swindon

Hours: Office hours - The hours of the role are 08.30-17.00

About the Admin Co-ordinator Role:

Joining a leading company as an Admin Co-ordinator, you'll work with an Executive PA to support the senior management teams.

In this interesting and challenging role you will be responsible for:

• Processing incoming and outgoing post (daily/weekly)
• Managing holiday tracking and holiday liability reporting to finance
• Managing business cards
• Managing Pass My Parcel 'pre' on-board client contracts and documents (T&Cs, draft contracts, SharePoint management, contact Matrix)
• Booking group accommodation
• Assisting with corporate events
• Booking meeting rooms (internal/external)
• Supporting new starters/leavers processes
• Booking conference calls
• Monthly activities (updating of contact lists/circulation of information)
• Updating and maintaining all relevant databases
• Processing mail merges
• Managing external visitor requirements (parking/security/catering)
• Maintaining organisation charts
• Organising stationery
• Writing and maintaining procedures
• Archiving and filing
• Ad-hoc admin requirements
• Providing holiday cover to the Executive PA

Office hours - The hours of the role are 08.30-17.00.

About You:

Although a track record in administration support would be desirable, demonstrable ability to prioritise with conflicting deadlines and a methodical approach to tasks would be considered, whether you've got commercial experience of admin support or not.

You'll also be able to evidence:

• Outstanding communication skills and the credibility to effectively build relationships with all team members and management
• Adaptability, positivity and effectivity when working with ambiguity and changing commercial drivers
• Ability to work at pace whilst maintaining an accurate, high quality output
• Highly organised with a well-developed approach to prioritisation
• PC literate - strong word, excel and Powerpoint knowledge
• Excellent attention to detail
• Confidentiality is a must in this role
• Time management
• Customer focused
• Self-motivated