Practice Manager

PRACTICE MANAGER - JOB SPECIFICATION

Introduction

E+M Tecnica is a Building Services Engineering Consultancy with offices in Egham and London Waterloo.

The business designs and provides consultancy advice on the electrical and mechanical engineering systems within buildings. We act in a similar way to Architects in the design and construction of buildings producing drawings and specifications and also attending site to inspect the works which are carried out by Contractors.

The business employs around 23 staff with 4 of those staff being located in the London office and the remainder in the head office which is in Egham. There are three Partners – two located at Egham and one in London.

We have a requirement for a part time Practice Manager based on 20hrs a week part time - exact hours to be agreed and with flexibility.

The position requires strong administrative and organisational skills and experience with the usual Microsoft packages, Word, Excel and PowerPoint.  Must be able to work on own initiative.

The position will be based in our Egham office and a competitive salary package is available. 

The position is a very important one within the business and will require close working with the Partners to ensure the continued success of the firm.

PRACTICE MANAGER - JOB SPECIFICATION

Administration and General Duties

• Line Manager for Practice Administrator
• Timesheet Approval all staff
• Assist with Pre-Qualification Questionnaires
• Update and Maintain Client Registration Scheme Accreditations
• Deal with the insurances for the business which include professional indemnity as well as the usual business insurances
• Liaison with Company external health and safety provider and advising the Directors on changes in legislation and updating of company health and safety policy if required
• Organising Christmas party as requested by the Directors
• Private Health & Car Leasing liaison
• Mobile Phones – manage account and staff company mobiles
• Deal with Landlord and issues arising within the company premises
• Telephone answering cover
• Other ad-hoc duties as required

HR Functions

• First line response for staff issues and queries
• Liaising with recruitment agencies – assist with recruitment
• Maintain and Monitor staff records
• Manage the annual staff review process with the Partners
• Liaison with Company external HR provider and advising the Directors on changes in legislation
• Updating of Company contract of employment if required
• Arranging new employee inductions and leaving procedures
• Maintain Company Pension Scheme

Management Accounts Duties

• Liaison with external Company bookkeepers
• Assist with Monthly Cashflow preparation
• Assist with Payroll Management
• Maintain monthly historical invoicing details
• Cost management - assist the Directors in costs control for the business
• Log all incoming invoices and check supplier payments
• Pass any invoices requiring Director approval to relevant Director including any with queries
• Petty Cash

Partners PA

• Act as Partners PA
• Assist Partners in day to day duties and activities