Receptionist and Office Administrator - 3 month fixed term contract
- Recruiter
- Hiring People
- Location
- Croydon
- Salary
- £8 - 10 per hour
- Posted
- 27 Sep 2017
- Closes
- 25 Oct 2017
- Ref
- LB270917
- Contact
- Hiring People
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Temporary
- Hours
- Part Time
Receptionist and Office Assistant – Immediate Start - 3 month fixed term contract
Salary £8.00 - £10.00 per hour depending on experience
Croydon, Surrey
Part Time - 22.5 hours per week, 8:30am – 4:30pm 3 full days per week
Excellent temporary opportunity for a temporary Administrator based in the Croydon area.
Our client is an established contractor with an excellent reputation in delivering a large number of loft conversion projects within the London and South East.
They are currently seeking a reliable and enthusiastic Administrator for a 3-month fixed term temporary contract. You will report to the Office Manager and assist with in the daily running of the office and provide administration support.
Job Purpose Summary
Provide office administration support, duties will vary according to office requirements with the key objectives to include: dealing with enquiries, preparation of quotations, set up and maintain project/health and safety files, diary management, liaising with clients, sub-contractors, architects/Building Control.
You will have experience of successfully delivering administrative support functions, including evidence of excellent organisation skills, the ability to manage a heavy workload, to set and work to deadlines, and to work on own initiative.
Main Responsibilities
A summary of the key areas of responsibility are summarised below:
- Dealing efficiently with all incoming enquiries from customers and external sources to ensure that all queries are dealt in a timely manner
- Managing incoming telephone calls and logging calls and messages, screening calls
- Following up enquiries and confirming appointments
- Preparing quotations to send to clients
- Drafting emails/letters when required
- Diary management - booking pre-start meetings/weekly site meetings for Project Managers
- Setting up project file – from deposit paid to completion
- Liaising with London Building Control regarding site visits
- Liaising with architects/sub-contractors and clients
- Setting-up project Health & Safety files
- Issuing completion packs to clients on completion of project/final payments received
- Keeping the lines of communication open with all parties
- Establishing and maintaining project documentation library (paper/electronic)
- Updating and maintaining relevant databases
- Archiving files on project completion
- General office administration
- Making decisions within the parameters of the role
The successful candidate will ideally possess the following skill set:
- Strong organisation skills and attention to detail.
- A positive work manner with ability to work amongst teams, working flexibility across professional and operational boundaries, including experience of working with senior staff and external agencies.
- Excellent communication/customer service skills.
- Experience in dealing with high levels of administration.
- Experience/knowledge of Health & Safety documentation
- Excellent IT skills – MS Office including Excel
- Evidence of a ‘self-starter’ who does not require close supervision, team player
- Good sense of humour with the ability to work in a fast paced environment
- Reliable, enthusiastic and conscientious whilst displaying common sense and flexibility in supporting the business
- Previous experience in Construction or Engineering is desirable but not essential
To apply please attach an up to date copy of your CV to the link provided.