Executive Assistant

City of London, London, England
Competitive + Benefits
25 Jul 2017
22 Aug 2017
Mario Campbell
Contract Type
Full Time

We are looking for an experienced Personal Assistant (PA)/Executive Assistant (EA) to work with our board at Trinity Mirror's head office in Canary Wharf. This role will be working in a fast-paced environment where you will need to demonstrate versatility and have a proactive approach to dealing with a variety of business related issues.

Much of the information you will have access to is highly confidential, so tact and discretion is paramount.


  • Competitive salary
  • 25 days holiday + 8 bank holidays
  • Pension plan + flexible benefits

Main Responsibilities

  • diary support for board members
  • meeting and greeting visitors at all levels of seniority
  • arranging travel and accommodation for board members
  • arranging, coordinating and supporting all internal and external meetings for the board
  • attending meetings, minute taking and action taking during meetings
  • producing documents, correspondence, briefing papers and presentations
  • managing emails and various enquiries
  • ability to prioritise activities and work to strict deadlines
  • support the board members on any projects
  • proofreading and basic checking documentation
  • providing general administrative support such as managing office supplies and equipment, answering phones, mailing, filing and photocopying of confidential information
  • overseeing internal communications

Ideal Candidate

  • given the nature of the role it's critical you have experience of working within a comparable corporate environment
  • you'll need a real interest in media
  • you'll need a 'can do' attitude with a professional but friendly demeanour
  • excellent organisation skills with the ability to prioritise and organise a heavy workload
  • ability to establish and develop professional working relationships with our senior managers and their support teams
  • proficient in the use of MS Office applications, Google and Gmail
  • manages time-sensitive and confidential information while exercising tact, diplomacy and discretion in written and verbal communications