Purchasing & Production Administrator

Sale, Greater Manchester
31 May 2017
28 Jun 2017
Contract Type
Full Time

Our client is seeking a Purchasing and Production Administrator to join their busy team

Based within the Production Department

Reporting to the: Works Manager and has a support responsibility to all Directors and Managers.


  • The Purchasing and Production Administrator is responsible for purchasing in accordance with company procedures.
  • Responsible for processing Machine Orders on Sage Manufacturing, setting up product information, building BOM’s and clerical duties within the Production Office. On occasion there may be a requirement to assist colleagues with small orders, shipping of machines and arranging installation and service trips.

Key Responsibilities

  • Purchasing
  • Work from business requirements using MRP based reports and raising purchase orders for the required quantities at the required dates.
  • Make sure MRP is kept up to date with all relevant information.
  • Manage data integrity to existing and new product codes.
  • Resolving all supplier issues/problems such as damaged goods, late delivery, item discrepancies, price queries etc.
  • Update and manage open purchase orders.
  • Communicate closely with production, goods in and design.


  • Purchasing
  • Build machine contracts as provided by design using Sage Manufacturing.
  • Amend existing machine orders and BOM’s as required (usually by revision no.).
  • Generate works order, read demand and run MRP.
  • Raise necessary purchase orders using Sage and place with suppliers.
  • Create new product codes as necessary.
  • Produce pick lists by category for each machine, allocate and issue stock.
  • Monitor open purchase orders.
  • Ensure that materials, equipment, and supplies are ordered and delivered in a timely manner.  Follow up suppliers to ensure adherence to delivery schedule.
  • Verify prices with suppliers and amend purchase orders if necessary.
  • Review activity on product codes to calculate re-order quantities & re-order levels.
  • Update stock records with correct suppliers, description, revision no’s, bin locations, category codes and supplier part no.
  • Assist with booking in queries.
  • Monitor progress of works orders.
  • Complete works orders and run works order costings report for finance.
  • Liaising with other departments, in particular design and the shop floor.
  • Streamline processes and procedures.
  • Resolving all supplier issues/problems such as damaged goods, late delivery, item discrepancies, price queries etc.   
  • Administration
  • Filing of pick lists, delivery notes, contract documentation. Perform other clerical duties as advised.  


  •  Microsoft Office - Excel, Word and Outlook.
  • Sage Line 50 Accounts and Manufacturing. 

 Previous Experience

  • At least two years’ experience in a purchasing role; preferably in an engineering environment.
  • MRP experience desirable.
  • Sage Manufacturing essential.