Administrative Officer

We are looking for an experienced part-time administrator (12 hours per week) to take charge of administrative functions at our office in Sharpness, whose main duties will be:

• Servicing meetings of the Trustees in consultation with the Chairman by preparing and circulating the agendas and reports; preparing and circulating the minutes; implementing any decisions as appropriate

• Servicing any other meetings instigated by the Trustees when required

• Providing administrative support to the Finance Officer and assisting with routine entries on the Saga accounting system

• Assisting the Harbour Master with the administration of the pilotage service, including preparing routine invoices and the issuing of pilots’ licences and pilot exemption certificates

• Assisting the Finance Officer with the preparation of the Annual Report and Accounts

• Dealing with routine correspondence and answering phone calls

• Ordering office stationery and other supplies as required

• Regularly reviewing GHT’s policy documents and making recommendations on any improvements or updating as required

• Keeping safe GHT’s deeds, documents, official seal and register and maintaining GHT’s filing system

Further information is available on our website www.gloucesterharbourtrustees.or.guk