Legal Personal Assistant

National Grid Careers
01 Dec 2016
05 Dec 2016
Contract Type
Full Time
Description: Role: Legal Personal Assistant Salary: GBP23,000 - GBP27,000 plus relevant benefits Location: Warwick National Grid is at the heart of energy in the UK. The electricity we provide gets the nation to work, powers schools and lights everyone's way home. Our energy network connects the nation, so it's essential that it's continually evolving, advancing and improving. That's why we need the very best people to join the team. And that's why we're talking to you. About the role To provide PA support to the Legal Management Team consisting of three Band B Lawyers within the Legal department of National Grid. Reporting to the Office Manager/PA, the role is to provide PA support whilst working within the secretarial support team (consisting of two other legal secretaries, a PA and the Support Team Manager) whilst ensuring that adequate administrative and secretarial support is sufficiently available for the wider legal team in Warwick. Key Accountabilities Providing PA support to members of the Legal Management Team including: • Management of email boxes (when required) and day to day management of diaries • Arranging meetings with internal and external contacts including booking travel arrangements (both UK and international) • General administration for the Legal team i.e. letters, faxes, e-mails, printing, photocopying and binding of documents, opening & distribution of post, processing expenses on behalf of lawyers, setting up teleconferences and video conferences as/when required, attending team meetings/ taking minutes • Management of Sharepoint files including e-mail uploading, creating new files, finding correspondence • Updating the Legal team movement chart on a weekly basis • Dealing with IT & IS queries on behalf of the Legal Management Team • Invoicing - processing, receipting, ad hoc cheques and proactively keeping on top of queries • Cover work as and when required for other secretaries and PA • Attending regular support staff meetings to discuss any issues/implement new ideas to make support team more efficient • Administration of legal paperwork including general filing and management of matter files • Amending marked up legal documents • Liaising with key law firms externally and other departments internally - developing strong and valuable relationships to become preferred point of contact for certain queries • Ownership of agreements to be archived, upload scanned documents and keep archiving log. Send agreements once archived to Warrington for storage. Retrieve agreements sent to Warrington for the business Who we are At National Grid, we don't just ask our people to deliver to the highest standards. We also support them to be the best they can be. Accredited training programmes and personal development courses are a part of life here. We value and encourage diversity of thought, whatever your background. By creating an inclusive, switched-on workforce, we drive performance and deliver excellence. Which is exactly what we need to achieve our vision of creating sustainable energy solutions, for today and tomorrow. Apply To learn more about working at National Grid and applying for this position, apply via the National grid careers portal. Job Category: Legal & Compliance Contract: Full-time