Learning & Development Assistant (J8428) - Salary Competitive

Lucy Bristow Appointments
21 Nov 2016
12 Dec 2016
Human Resources
Contract Type
Full Time
Learning & Development Assistant (J8428) - Central Bristol - Permanent - Salary Competitive Our client is looking for an experienced L&D Assistant to join their busy Bristol Team. With the main HR Team based in London, this is a standalone role and applicants must be confident with working within a small team in the Bristol office. The role is responsible for organising, managing and taking responsibility for all administrative aspects of the L&D function and to contribute to and manage the project work of the team. Duties and Responsibilities: Administration Course scheduling for all Learning programmes Booking roomsManaging invitationsLiaising with speakersProducing materialsSetting up technical and non-technical equipmentManaging post-course evaluation etc Assisting the L&D Managers with all administrative tasks relating to off-site and in-house programme.Organising and managing the administration relating to annual processes.Managing the process relating to booking individuals on external courses.Organising and managing one on one coaching.Day to day expenses and budgeting for all L&D related activity.Significant diary and meeting management for the Team.Significant document production for training programmes.Keeping records of course scheduling and people due to attend courses.Assisting with ad hoc projects in the L&D team.Setting up AV equipment for all courses and meetings.Managing the L&D system, including data entry to update employee records, sending invitations, monitoring attendance regularly to ensure maximum turn out on scheduled courses.Set up mandatory training tracks for all new joiners to include all compliance e-leaning modules.Management of upcoming training.Managing the Team's social media feeds.Uploading learning resources to the system.Cleansing the system of old, obsolete courses/learning resources.Creating events and classes for enrolment, sending invitations managing attendance levels and managing post programme evaluation.Provide regular reports to various departments and committees on training statistics and enrolment levels. Experience: Previous experience of working in an in house L&D functionPrevious experience in a busy administrative role. Qualities and skills: Strong administrative and organisational skills.Ability to work under pressure, multi task and deal with a significant amount of work and projects at the same time.Ability to be proactive and use initiative.Team player.Ability to deal with internal and external clients at all levels.Strong communicator, both written (drafting emails / documentation) and verbal (on the telephone and face to face with both internal clients and external providers).Knowledge of how to use Excel to keep records and report on these records.Excellent skills in Word in order to be able to produce and amend training materials.Strong PowerPoint Skills.A talent for planning and organising complex events, predicting possible issues and taking action to prevent them before they happen.High levels of attention to detail.A passion for offering an excellent service.