Bid Coordinator - Leeds

Leeds, Yorkshire
£24,000 - £27,500 per annum
11 Nov 2016
09 Dec 2016
Contract Type
Full Time
Position: Bid Coordinator
Location: Leeds
Salary: £24,000 to £27,500 per annum
Job type: Full time

Company Overview:

Our firm is the leading provider of B2B vehicle rental in the UK via our network which is made up of over 200 vehicle rental suppliers. We also provide software, fleet and rental management services to our clients. It is a private equity backed business, operating in a fast-growth environment.
We are an innovative, growing, technology-led business that manages our clients’ rental via IRIS, our rental management software, delivering service excellence through our system capabilities and expertise. We provide our clients with access to over 500,000 rental vehicles across more than 2,000 rental locations in the UK.


This role requires a professional, experienced bid writer to manage full preparation and submission of tender responses and proposals on behalf of the business, including all pre-qualification questionnaires and post-tender material, in order to secure new, and retain existing, client contracts.
As Bid Coordinator, you will have exceptional attention to detail and an excellent command of writing for business purposes. You will liaise with internal and external customers to ensure deadlines are met and comprehensive, concise proposals are submitted to optimise chances of success. The ability to prioritise your workload and meet deadlines is key, in this busy and challenging role.

Job Tasks:

You will be working alongside the sales and marketing teams, overseeing the day-to-day tasks such as:
Tracking future, current and past tenders via the CRM and issuing a weekly management summary to the Board.
Preparation of a daily Active Tenders brief to monitor live workflow and deadlines for completion of work in progress proposals and issue to the EA to the Board.
Preparation of PQQ and bid responses for sign off by the Board for submission, including collation of pricing, feedback on legal documents, client SLAs, etc., to meet client requirements.
Submission to clients of completed PQQs and bids to deadline via the appropriate channel.
Regular scheduled management of business registrations to tender portals, monitoring of incoming notifications to identify opportunities and completion of new registrations, as required.
Liaising with the Management, Sales & Marketing teams to generate response information, maximise opportunities for success, prepare final bid documentation, etc.
Provide support to the Sales and Management teams for post-tender meeting / document preparation, bid reference copies, best and final offers, clarifications, etc.
Track post-tender decisions, request progress updates via Account Owner(s) / clients and update stakeholders.
Review and update tender library content on an ongoing basis and update company supporting information annually or as required.
Other ad hoc activities to support improved win ratio and deliver positive results.
Measures of Role Success / Role Targets
85% Success on client retention bids
Minimum 1:4 win ratio for new business
100% Deadlines met
Constantly evolving response improvement and all documentation updated within last 12 months as a minimum
Key Personal Characteristics
Fast-learning, talented professionals, who analyse and adapt to their environment
Versatile, proactive and dedicated to delivering service excellence
Approachable and helpful to our customers and suppliers
Forward-thinking problem solvers who are motivated to achieve success and deliver outstanding results


Any automotive experience is a bonus; solid tender experience is key.
Not looking for sales experience. There are no targets involved with this role so we are not looking for any sales experience with these candidates.
The role requires an individual with:
A proactive approach to managing their workload, with exceptional attention to detail
The ability to review, obtain and collate large volumes of information from multiple sources
The ability to draft concise responses to bespoke client requirements and requests for information
A good understanding of UK tendering requirements and the importance of meeting deadlines
Aptitude for multi-tasking in a demanding and fast-paced environment to achieve results

Knowledge, Training and Experience Required

Previous bid writing and tender management experience essential
A-level or equivalent in English, or higher, highly desirable
Intermediate level, or higher, MS Office competency required
Key skills: Previous bid writing, tender management

If you feel you have the relevant experience, then please apply for immediate consideration.