Corporate Account Administrator-12mth FTC(Mat Cov)

Greater London
09 Nov 2016
03 Dec 2016
Contract Type
Full Time
Corporate Accounts Administrator - 12 month maternity cover

General purpose of role

To provide an administrative support service to the Area Regions Corporate Accounts teams.

Key Accountabilities:


Working with the team to update the Pitch Document by using the templates within InDesign and sometimes Powerpoint. This will involve changing images relevant to the pitch, including the text as directed by the sales team, and importing costs, often from Excel, from the Pre Construction Managers.

Following the first draft of the document, this will be reviewed by the teams involved in the pitch and any necessary changes made.


Working with the team on tender documents and pre-qualification questionnaires, help to keep deadlines and collate information to (i) be sent out to mechanical and electrical sub-contractors, and also (ii) collect information for jobs Area Sq is tendering for.


This role is responsible for creating PRF's (Prospect registration forms).

Sales send an email to the Sales Support Administrator with an issue number. From this the Administrator creates the PRF.


The Sales Support Administrator is responsible for updating the O&M manuals at the end of each project.

The Contracts team will issue a sheet to the Sales Support Administrator containing information from sub-contractors for each section of the job.

The Sales Support Administrator will have to liaise with project designers, sub-contractors, building control, H&S consultants for outstanding information, and enter this in to O&M manual, following the correct document structure. This is also then saved on to a disc.


The Sales support Administrator is responsible for creating site set up packs consisting of a health and safety file, site manager file and an environmental package.


The Sales Support Administrator will issue meeting agendas for and be required to attend weekly sales meetings to type up minutes, populate spread sheet and circulate to team.


Answering phone and emails.

Monitor and maintain electronic and paper filing system

Diary management for Director and team

Extensive sub-contractor and client liaison by phone and email

Organise events

Assist Marketing department with information for case studies upon project completion.

Monitoring the HP Tracker (data entry).

Raise purchase orders for Project Managers.

Complete certificates at project conclusion

Produce schedule of site conditions, snagging lists, progress reports.

Booking flights and hotels; analysing cheapest option

Arranging meetings, booking meeting rooms

Supporting Site Managers with various admin

Professional Skills

Ability to demonstrate a strong background in administration ideally


within the Construction industry.

Experience of producing presentation documents preferable.

Strong knowledge of MS Office and InDesign essential.

Possess good communication skills both verbal and written.

Service minded and professional approach.

Experience of working in a fast paced environment, coping well with working with strict deadlines.

Good typing skills, use of audio equipment for typing minutes preferable.

Personal attributes

Flexible and proactive problem solver using their own initiative

Tenacious and confident

Calm when under pressure

Great attention to detail and good organisational skills

Good at prioritising workload

Working hours:

Standard working hours are 9am-5.30pm Monday-Friday.

However due to the nature of the role, the jobholder should be flexible and expect to sometimes work additional hours to fulfil the requirements of the role.

Salary & Benefits:

Salary c. GBP25,000 neg. depending on experience

Annual discretionary bonus

Excellent benefits package (pension, private medical insurance, life & disability insurance)

Ancillary benefits: computer, expenses account

25 days holiday (including the 3 days between Christmas and New Year) and bank holidays.

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer