Interim Compensation & Benefits Executive (12 month FTC)

29000.00 - 31500.00 GBP Annual + Plus Bonus
09 Nov 2016
06 Dec 2016
Contract Type
Full Time
We are looking on behalf of our client for an experienced individual to work within the payroll department of one our largest clients based in Croydon.

Main duties include:

• Provide a professional payroll and benefits service for all employees, whilst also proactively keeping abreast of changes and developments within relevant legislation.
• Produce the monthly salary payments for all Permanent and Fixed Term Contract staff through computerised payroll, ensuring that all deadlines are met.
• To produce monthly additional payments for Permanent, Fixed Term Contract employees and new starters through cheque payments, resolving any underpayments.
• Maintain accurate details on the payroll system, adding new employee information, amending details as required for existing staff.
• Process all Leavers including P45's.
• Process Company absence via computerised payroll, paying Company sick pay and SSP as appropriate.
• To deal with SMP calculation and payment together with SPP, Adoption Pay, Shared Parental Leave and any relevant enquiries.
• To process Company lunch allowance, car parking, mobile phone deductions, overtime, bonus payments, annual leave bonus and other ad hoc payments and deductions via payroll systems.
• Process bonus payments, the Company's Business Incentive Scheme payments and other ad hoc payments via payroll systems.
• Produce accurate reports and information for Government departments relating to payroll, taxation etc. ensuring all deadlines are met.
• Produce all necessary reports for the payroll, to include payment proposal, summary by CC, Payment Confirmation, Payroll Processing and sending the Bacs
• Real Time Information - submitting the required data for each payroll
• Processing and checking the HMRC inbound and outbound downloads each month
• To produce ad hoc reports / statistics using the payroll system and Excel as required.
• Set up and communicate new Pensions and AVC's for new employees, amendment and leavers on payroll systems and pension provider website. To issue relevant paperwork, handling all enquiries and ensuring all deadlines are met.
• To respond promptly to all written and verbal enquiries from members of staff regarding payroll / taxation queries.
• Maintain records for tax purposes in accordance with HMRC requirements.
• To set up and communicate the Company's healthcare scheme provisions for new employees, maintain leavers and provide monthly membership to the healthcare provider. To issue relevant paperwork, handling all enquiries and ensuring all deadlines are met
• Produce accurate reports and information for Government departments relating to all payroll related items, ensuring all deadlines are met.
• To produce employment references for existing and previous employees.
• To produce mortgage and tenancy references for current employees.
• Assist the Compensation & Benefits Manager with the Year End processing, including the issuing of P60's, Reward Statements and P11D's.
• Compile monthly payroll envelopes.
• To assist the Compensation & Benefits Manager with the processing of the Annual Salary Reviews, including the issuing of letters to all eligible employees
• Source the cost of flu vaccinations each year and if agreed, to arrange and communicate these for all employees, including booking rooms, emailing employees to confirm the date of their vaccination and keeping records up to date
• Order and issuing eye examination vouchers and spectacle vouchers
• Order Baby Baskets and review our provider if necessary
• Completion of the Car Tax file for Managers and Technicians on a quarterly basis
• Input and submit P46 Cars on the payroll system
• Childcare Vouchers - to complete a Basic Earnings Assessment for employees in relation to Childcare Vouchers and issue the relevant paperwork. Order Childcare Vouchers on a monthly basis, making any necessary amendments to the voucher value, change of address, removing leavers. Deal with all employee queries in relation to Childcare Vouchers.
• Complete Basic Earnings Assessments for all employees on the new Scheme annually (April) to ensure that they still qualify for the vouchers being received

Essential skills, Attributes & Experience

• Educated to GCSE standard or equivalent
• Demonstrable experience of responsibility for administering a payroll in excess of 650 employees
• Knowledge of all aspects of Payroll procedures including statutory payments and deductions and voluntary deductions / court orders
• Current Tax / NI / HMRC legislation
• The ability for manual payroll calculations
• Tax Year End reconciliations
• Understanding of obligations to other departments both internal and external (e.g. management reporting)
• Demonstrable experience of computerised payroll systems
• Excellent written communications skills
• Ability to priortise and manage multiple tasks at a time
• Demonstrate problem solving skills
• Confident dealing with complex numerical information
• Report writing skills
• Self motivated, Flexible and adaptable
• Quality focused
• Strong interpersonal / communication skills at all levels
• Strong team player and diplomatic when dealing with colleagues at all levels
• Microsoft Office skills