Office Manager

Job Description:

Job title: OFFICE MANAGER Department: FINANCE Responsible to: FINANCE DIRECTOR Responsible for: INTERNS Job purpose: ASSISTING FINANCE DIRECTOR, SENIOR ACCOUNTS ASSOCIATE, ACCOUNTS ASSOCIATE & APPRENTICES IN ALL ADMINISTRATION FUNCTIONS FOR CLIENTS AND THE ACCOUNTS NAVIGATOR LIMITED Main duties: TO ENSURE SMOOTH OPERATIONS OF THE OFFICE RECEPTION DUTIES DEAL WITH ALL NEW CLIENT INFORMATION / ADMINISTRATION DOCUMENT FILING COMPANY SECRETARIAL WORK DEBT MANAGEMENT HMRC AND COMPANIES HOUSE COMMUNICATIONS MARKETING, ADVERTISING AND PROMOTIONS CLIENT SOURCING CLIENT NEWSLETTER SOCIAL MEDIA GENERAL ADMINISTRATION FOR OFFICE Additional duties: ADHOC DUTIES TO ENSURE SMOOTH RUNING OF COMPANY Main responsibilities: TO ENSURE SMOOTH OPERATIONS OF THE OFFICE - Opening / Closing of Office Dealing with Enquiries/Leads Sourcing and Ordering Office Stationary RECEPTION DUTIES - Answering all telephone calls and directing them to the appropriate person Turning on/off answering machine daily Taking messages and emailing them to appropriate person Postage of all documents DEAL WITH ALL NEW CLIENT INFORMATION / ADMINISTRATION - Maintain Client Database Generate New Client Documents Produce Engagement Letters Produce Fees Costing Quotations Bimonthly Client Document Chasing - Bookkeeping, VAT, Yearend, Self-Assessment Paperwork Binding Documents Deadline Emails DOCUMENT FILING - Maintain Filing Systems - Manual / Server / Cloud Scanning Filing COMPANY SECRETARIAL WORK - Incorporation of New Company's Annual Returns Company Information Changes Strike Offs DEBT MANAGEMENT - Credit Control Debt Collections HMRC AND COMPANIES HOUSE COMMUNICATIONS - Set up of PAYE, VAT etc for Clients Request for Client Data MARKETING, ADVERTISING AND PROMOTIONS - CLIENT SOURCING - Monthly Client Mailshots CLIENT NEWSLETTER - Production of a monthly newsletter for clients SOCIAL MEDIA - Maintain Social Media Accounts: Accounts Navigator App Facebook Twitter Instagram GENERAL ADMINISTRATION FOR OFFICE - Other Ad-hoc Duties Prepared by: MS ANDREA RICHARDS - FINANCE DIRECTOR Date: 01 SEPTEMBER 2016 The Company reserves the right to vary or amend the duties and responsibilities of the post holder at any time according to the needs of the Company's business. The candidate should have office experience preferably from an accountancy practice background but not essential. Training will be provided for the right individual. Access to a car would be preferable as local bus services are not very reliable Wage: GBP15,000 to GBP18,000 per annum Apply with CV and Covering Letter Closing Date for Applications - 21 September 2016