HR Analyst

Job title:                       HR Analyst

Location:                      London

Salary:                         £35,000 per annum

Hours:                          Full-time

Work Pattern:               Monday – Friday

Duration:                      Permanent

Duties and responsibilities

The HR Analyst role at Lapithus Management LLP will have a number of duties and responsibilities, predominantly in relation to payroll, benefits, recruitment, onboarding and background screening, analytics and reporting, HR information systems, employee relations.

Payroll

• Manage monthly payroll utilising six different payroll providers that currently provide seven payroll services across Europe.
• Manage the providers against their SLAs and where appropriate select new providers.
• Ensure payrolls are checked for accuracy and payments are made in a timely manner, without issue.
• Ensure that payroll reports are accurate, reconciled and provided to Finance in a timely manner.
• Deal with employee payroll queries and issues as they arise.
• Ensure year-end processes are completed to a high level of quality across each company office in Europe, including P11Ds and P60s in the UK.

Benefits

• Management and administration of new and existing benefits in each company office.
• Work with the Head of HR to review benefits provision and costs according to a regular cycle, making recommendations for changes as needed.
• Assistance in the set-up of Luxembourg warrant plans for senior management.

Recruitment

• Drafting job descriptions.
• Liaising with line management and recruitment agencies in each country.
• Interviewing candidates.

Onboarding and background screening

• Coordinating the background screening process and pre-employment checks for new joiners and ensuring screening is completed quickly and thoroughly, including liaising with the external provider.
• Coordinating and designing inductions for new joiners.
• Working with Office Managers to determine induction plans (the new joiner checklist).
• Obtaining objectives for all new joiners.
• Tracking probation and obtaining confirmation of end of probation reviews.

Analytics and Reporting

• Produce monthly metrics on a range of HR issues including; staff turnover, headcount forecast, sickness absence, cadre analysis and training.

HR Information System

• Maintaining the HR database (Cezanne) and the compensation spreadsheet.
• Producing reports from both systems.
• Keeping organisation charts up to date.
• Completing the weekly ‘change memo’ that provides information to the whole organisation on joiners and leavers.

Employee Relations

• Assisting with the performance management process including end of year reviews.
• Dealing with HR related enquiries and matters across each company office.
• Involvement in staff transfer issues, with possible transfers in and out of the organisation in multiple countries.

General

• Drafting employment contracts and agreements across the different European offices.
• Preparation of staff communications.
• Liaising with tax auditors on periodical company-wide tax audits.
• Maintenance and further development of company policies and procedures in each company office in Europe.
• Analysis of development needs, making recommendations and sourcing/managing training.
• Maintaining the personnel files of each individual, both in hard copy as necessary and soft version.
• Sickness and absence monitoring using in-house IT system.
• Involvement in a range of ad-hoc and regular HR projects; maintain project disciplines, including project logs, meeting controls and work charts.

Qualifications, skills and experience required

Candidates must have:

• significant experience managing payroll, compensation and benefits in the United Kingdom, Ireland, Luxembourg and Germany;
• a basic understanding of employment law in the United Kingdom, Ireland, Luxembourg and Germany;
• significant recruitment experience, hiring candidates across Europe;
• experience working with Cezanne HR system or a similar system and extracting reports;
• advanced Excel experience with the ability to create pivot tables and use formulae to manipulate large data sets (compensation data);
• a Bachelor’s degree in Human Resource Management or a business-related qualification;
• fluency in spoken and written English language;
• impeccable ethical standards and the ability to quickly build trusted relationships at all levels;
• good communication as well as understand the importance of confidentiality;
• high integrity;
• an adaptable, flexible approach to work; and
• the ability to work under pressure and manage deadlines, solutions-orientated and focused upon delivering results.

Application method

To apply for this role please forward your CV, covering message and contact details to cbridges@lapithus.co.uk.

Date posted: 6 October 2016. Closing date: 3 November 2016.