Administrator Officer

£16k - 20k per year + plus benefits
05 Oct 2016
02 Nov 2016
I4 Jobs
Contract Type
Full Time

Admin Officer – Business development, Health & Safety and Procurement


£16,000 - £20,000 plus benefits

Full Time (35 hours per week)

Our client is a campaigning organisation and a multi-project service provider supporting adults, young people and children with learning disabilities - and their families and carers - to ensure their needs, rights and aspirations are met.

The Core Business Unit undertakes those functions and internal processes that support other business units so they are able to focus on providing frontline services. These include providing information that supports decision making, Human Resource Management, compliance with legal and regulatory requirements, maintaining the financial integrity of the charity, maintaining appropriate Systems, processes and infrastructure.

Role Purpose

  • Working with and supporting the Head of Core Business Unit to provide office services in key areas such as Business Development, Health & Safety and Procurement and working collaboratively to monitor and implement administrative systems, procedures and policies.
  • Work in partnership with Staff, Managers, Volunteers, Board Members, Clients and their families/carers and Partners within the scope and aims of the organisation.

Reporting to the Finance & Admin Manager, you will be responsible for the following key duties:

  • Collating, analysing and monitoring data and processes to support business development
  • Processing and inputting into the quality assurance system
  • Assist with the organisation and control of the ordering, purchase & maintenance of office equipment, supplies and stationery
  • Identify potential contract areas where efficiencies may be achieved and renew corporate and collaborative arrangements, as required.
  • Ensuring that all staff take reasonable care of their H&S and comply with the company’s policies.
  • Ensure all necessary assessments, H&S documentations are maintained
  • Manage the development and implementation of goals, policies, priorities and procedures relating to Health & Safety and Procurement
  • Ensuring that policies are up to date.
  • To prepare and issue purchase orders and to maintain information on suppliers, screens procurement requests, call for quotations, evaluate quotations and issue purchase orders
  • Identify potential contract areas where efficiencies may be achieved and renew corporate and collaborative arrangements, as required.
  • Ensure that the procurement procedures are in compliance with the Financial and Procurement Manual of the company
  • Maintain records by implementing filing and retrieval systems that support management decision making
  • Ensuring that all marketing and communication materials are consistent with agreed standard
  • Updating and maintenance of the contents of the website

They are committed to equality of opportunity and welcome applicants from all sections of the community. They guarantee an interview to all applicants with disabilities who meet the minimum criteria for the post.

To apply for this role please submit your CV via the apply button below, and then you will be sent via email a full application pack and application form. You will need to complete the application form in full, in order to be considered for this position.

Closing Date: Monday 31st October 2016