Admin/Office Assistant- Permanent

Page Personnel
23000.00 - 27000.00 GBP Annual + Additional benefits
20 Nov 2023
18 Dec 2023
Contract Type
Full Time

This business are seeking an ambitious individual to join the team and provide administration support.

Client Details

Great business within professional services


  • Preparing and submitting expense claim forms
  • Liaison with IT support, facilities and other internal teams to ensure the role is fulfilled successfully.
  • Proactively seek client information/business cards and updates in order to maintain and update client and other relevant contact details on practice management system database.
  • Ensure that all electronic filing is up to date and maintained at regular intervals.
  • Undertaking tasks delegated by EAs in relation to both AML and Billing, ensuring that all are carried out to a high degree of accuracy and through to completion.
  • Proactive follow-up with the AML and Finance teams as required.
  • Applying e-signatures to documents on request.
  • Archiving and retrieving files and deeds from storage as required.
  • Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
  • Any copying, printing or scanning required, including preparation of large files or documents (paper and electronic), including preparation and indexing.
  • Organising both internal and external post, ie courier, packages and special post.
  • Providing administrative support on event organisation both internal and external (badges, signage, handouts, room set up).


The ideal candidate should be hard working, show initiative and be self-motivated, with the ability to organise and manage their own workload. They should also demonstrate the ability to cope with some repetitive tasks. They should display a flexible, professional approach and have the confidence and ability to communicate effectively. They will be a natural team player with a positive and enthusiastic attitude and an excellent eye for detail.

  • Administration experience in a busy or pooled environment is desirable.
  • Embraces and promotes the use of technology and proactively identifies opportunities to improve ways of working.
  • Excellent communication, organisation and administrative skills.
  • Strong time management and prioritisation skills as will be required to support a demanding group of fee-earners with different levels of seniority in a calm and efficient manner.
  • Attention to detail: proof-reads all work, checking for spelling and grammar.
  • Proactive approach and enthusiasm to work independently and as part of a team.
  • Shows a willingness to learn and develop skills.
  • Should be flexible in approach to working overtime when required.
  • Good level of numeracy.
  • Good English language and grammar skills.
  • Effective user of key software packages, (eg Word/PowerPoint/Excel/Outlook/NetDocuments/Advance) and takes responsibility for undertaking any training to improve relevant skills to meet the needs of the business.

Job Offer

  • Permanent, full-time (35 hours a week, core hours 10am until 4pm)
  • Competitive salary
  • Additional benefits include; working from home allowance, life assurance, p.medical, attractive pension etc