Admin/Office Assistant- Permanent

This business are seeking an ambitious individual to join the team and provide administration support.

Client Details

Great business within professional services

Description

• Preparing and submitting expense claim forms
• Liaison with IT support, facilities and other internal teams to ensure the role is fulfilled successfully.
• Proactively seek client information/business cards and updates in order to maintain and update client and other relevant contact details on practice management system database.
• Ensure that all electronic filing is up to date and maintained at regular intervals.
• Undertaking tasks delegated by EAs in relation to both AML and Billing, ensuring that all are carried out to a high degree of accuracy and through to completion.
• Proactive follow-up with the AML and Finance teams as required.
• Applying e-signatures to documents on request.
• Archiving and retrieving files and deeds from storage as required.
• Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
• Any copying, printing or scanning required, including preparation of large files or documents (paper and electronic), including preparation and indexing.
• Organising both internal and external post, ie courier, packages and special post.
• Providing administrative support on event organisation both internal and external (badges, signage, handouts, room set up).

Profile

The ideal candidate should be hard working, show initiative and be self-motivated, with the ability to organise and manage their own workload. They should also demonstrate the ability to cope with some repetitive tasks. They should display a flexible, professional approach and have the confidence and ability to communicate effectively. They will be a natural team player with a positive and enthusiastic attitude and an excellent eye for detail.

• Administration experience in a busy or pooled environment is desirable.
• Embraces and promotes the use of technology and proactively identifies opportunities to improve ways of working.
• Excellent communication, organisation and administrative skills.
• Strong time management and prioritisation skills as will be required to support a demanding group of fee-earners with different levels of seniority in a calm and efficient manner.
• Attention to detail: proof-reads all work, checking for spelling and grammar.
• Proactive approach and enthusiasm to work independently and as part of a team.
• Shows a willingness to learn and develop skills.
• Should be flexible in approach to working overtime when required.
• Good level of numeracy.
• Good English language and grammar skills.
• Effective user of key software packages, (eg Word/PowerPoint/Excel/Outlook/NetDocuments/Advance) and takes responsibility for undertaking any training to improve relevant skills to meet the needs of the business.

Job Offer

• Permanent, full-time (35 hours a week, core hours 10am until 4pm)
• Competitive salary
• Additional benefits include; working from home allowance, life assurance, p.medical, attractive pension etc