Governance Administrator

Part-time (25 hours per week) - 6-month contract.

We are looking for a part-time Governance Administrator to join the Registrar team, in on a 6-month fixed-term contract at our Swindon offices located on key transport links in the town centre

Key responsibilities:

Committees/Panels

Co-ordinate, plan and support the work of the Resolution Panel and the Distinguished Fellowship Steering Group. Liaising with the respective Chairs to plan the business cycle, attend meetings, and produce minutes as required in line with the processes.

Board support

Supporting the Registrar team in ensuring the smooth running of the Board/Committee/subsidiary meetings. Identifying opportunities for improvements, calling for papers, and checking the availability of attendees (where appropriate). Producing and maintaining attendance records, name cards, and all meeting arrangements including room bookings, catering requirements, and telephone/IT/AV equipment. Responsible for typing, formatting, reading and circulating agendas and other documents, uploading to Basecamp, formatting minutes, and briefing documents.

Experience:

Recent demonstrable experience in a similar governance role;
Demonstrable experience in an administrative focussed role;
Good understanding of the role and responsibilities of secretariat support for boards and committees and the importance of sound administrative support.

Key Skills:

Strong organisational and planning skills; able to prioritise effectively;
Experienced and accurate administrator with strong attention to detail;
Excellent verbal and written communication skills, with the ability to draft email correspondence with a style appropriate to the population served;
Ability to prioritise a multi-source workload;
Ability to work under pressure;
Experienced with in-house electronic systems e.g. databases, finance systems, basecamp (what is the generic name);
Excellent Microsoft Office skills including Outlook, Word, Excel, PowerPoint, SharePoint as well as Adobe