Occupational Health & Wellbeing Team Administrator

An opportunity has arisen within our Occupational Health Unit section for an Occupational Health & Wellbeing Team Administrator, based at Headquarters, Eyre Street, Sheffield.

Occupational Health & Wellbeing Team Administrator
Contract: Permanent
Salary: Grade 3 (£19,650 - £20,043)
Hours: Full Time - 37 Hours per week (Flexi Time)
Work Pattern: Monday - Friday (Occasional Weekend Days)
Location: Headquarters, Eyre Street, Sheffield

The overall purpose of the role will be to provide a comprehensive and efficient secretarial and administrative support service to the occupational health and wellbeing team.

To be considered for this role you will have previous experience of;

• Proven experience in all aspects of administration work
• Experience in the provision of a customer-focused service
• Experience of inputting and retrieval of data using a range of software
• Intermediate IT skills, including Microsoft Office
• Proven experience of working collaboratively within a small team, ensuring objectives are consistently achieved via a flexible approach

You must possess;

• Ability to plan, prioritise and organise to deadlines
• Good interpersonal skills
• Confident and competent to work, at times, with minimum supervision

Some key duties will include;

• Ensure the efficient and effective co-ordination of all office systems.
• Undertake confidential secretarial duties for the occupational health and wellbeing team and the service’s Medical Officer.
• Provide confidential administrative assistance to the occupational health and wellbeing team as required, including the safe storage of confidential medical records.
• Accurately and securely maintain administration filing systems, using computerised systems where technology permits, in line with data protection requirements.
• Answering of incoming calls, arranging appointments, agenda preparation and arrangement of meetings and maintenance of the electronic diary systems within the occupational health and wellbeing team.

Closing date for applications is 12:00pm Hours (Midday) on Monday 5 September.
Interviews will be held week commencing Monday 12 September.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

New starters will normally commence on the bottom of the salary grade and will receive increases to the top of the grade on an incremental basis. We offer 27 days annual leave (pro-rata) plus Bank Holidays.  Annual leave increases after 5 years’ service to 31 days, followed by an extra day a year up to a maximum of 36 days.  We also operate a generous flexi time attendance scheme.

Other benefits include; a cycle 2 work scheme, a free on site gym, enhanced maternity and paternity schemes and the opportunity to join the Local Government Pension Scheme.

All applications will be given equal consideration and we particularly welcome applications from individuals from ethnic minority backgrounds, women, those who identify as Lesbian, Gay, Bisexual, Transgender, or Other (LGBT+) or are disabled as these groups are currently underrepresented within our workforce. SYFR also offer a guaranteed interview scheme in relation to disability and further details of this can be found on our website.

Applications from job share candidates will be considered and all applications will be given equal consideration.

Please note the appointment is subject to successful pre employment screening i.e. asylum and immigration check, references, medical screening, substance misuse testing and Disclosure Scotland Criminal Records Check or Enhanced DBS check (formerly CRB) if applicable.

If you require any of our recruitment documents in larger print please contact our recruitment team.

No agencies please.