Conveyancing Assistant

27 Jul 2022
24 Aug 2022
Contract Type
Full Time
Private Residential Conveyancing - Cambridge - GBP25k - Perm
The opportunity
An opportunity has arisen for an experienced PA to join the Residential team based in our Cambridge office. The role will work alongside the partners and fee earners in the team to provide them with general administrative and legal support. The main duties of the role include:
Upon initial client contact:
o Send Fee estimate, instruction sheet(s) and, as appropriate, ID and SOF guide to client.
o Open new client forms/new matters; send out standard correspondence e.g. client care letter, etc.
Upon receipt of instructions:
o Prepare Matter Opening form for team to approve and complete/ open file and remind team to send ID and SOF to Risk
o Use OCEs and the memorandum to prepare a draft contract pack for approval by team
When papers received on a purchase:
o Carry out searches/Prepare draft mortgage report for FE approval
Upon exchange:
o Undertake exchange/Send contract to other side/Request redemption figure
o Get Certificate on Title signed and request funds from lender
On completion:
o Oversee sending of money e.g. confirm bank details/Confirm to clients, other side, agents etc
o Submit SDLT return and pay tax/Submit Land Registry application
Liaise with clients, Solicitors, external professionals, etc., dealing on behalf of the fee earner with enquiries and transaction updates where possible
Ensure all correspondence and documentation is accurately filed
Diary management
Maintain client databases, we use Interaction and Elite
Support billing processes for fee-earning team to include drafting bill narratives and covering letters
Make appointments and arrange meetings on behalf of designated fee-earners ensuring rooms are booked and refreshment/catering arrangements made
Attend to any travel arrangements
Who we are looking for
Administrative experience of working in a law firm with knowledge of residential property and land registry experience essential
An organised approach to working
Strong attention to detail
Ability to prioritise
Strong interpersonal and communication skills
If you're looking for a new opportunity within a well established firm please get in touch.

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