Office Administrator - Derby

20000.00 - 23000.00 GBP Annual
22 Jul 2022
19 Aug 2022
Contract Type
Full Time
Vital Rail is a major support services provider, completing enhancement, renewal and maintenance projects for the rail, light rail and construction sectors.
Responsible to: Operations Manager
Job Base: Derby
Prime Responsibilities
To provide an efficient and effective administration support service at Vital s Derby Office
Data input duties onto Peoplesoft for branch operatives to ensure Payroll can be run effectively from Manchester Head Office
Key Tasks
First point of call for all pay related queries
Checking, collating and preparation of weekly timesheets
Liaise with relevant support departments at Head Office
Ensure all operatives have the correct PPE and associated equipment. Ordering replenishments when necessary
Ensure operatives details are entered onto Peoplesoft and maintain a detailed file for each operative
Maintain records detailing operative availability
Monitor training and assessment requirements of operatives
Provide operatives with joining instructions for training courses and assessments
Provide assistance to the Resource Team with the Planner
Book accommodation for operatives where required
Maintain levels of office stationary
General Duties
Ensure mandatory branch administration is up to date and accurate to enable efficient operation of the branch with the required information easily accessible
Scanning/electronic filing of relevant documents
Receive and handle incoming calls and queries
Assist with labour resourcing
General administration duties including filing, telephone answering, scanning, photocopying, e-mailing, typing
Carry out any other duties as and when requested by the company

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