Office and Legal Assistant

The purpose of the Office portion of this role is to support the Bath office with office and house-keeping duties. It is important therefore that the job holder is well organised, a good communicator and responsive to requests.It will also fall to the employee to provide administrative assistance to the paralegal team in Bath during busy periods and periods of absence.

Office Assistant Duties:

Answering the telephone and dealing with enquiries

Collecting post and small deliveries from Reception

Taking post to the Post Office

Setting up meeting rooms in advance of clients arriving

Serving refreshments to clients

Supervising recycling collections

Keeping communal areas such as the kitchen clean and tidy

Updating company documents when required

Replacing toners in printers when required

Scanning documents when required

Sending courier items to DHL via the Post Office when required

Monitoring stationery supplies

Monitoring kitchen supplies

Purchasing milk, fruit and various other kitchen supplies

Ordering stationery supplies

Ensuring meeting room is clean and tidy at all times

Clearing away crockery from meeting room following meetings

Monitoring calendars daily for visitors due in the next day

Answering the door to visitors

Checking contents of the First Aid Kit

Holding the Accident Book for Cardiff

Performing emergency light testing

Performing fire extinguisher checks

Performing fire door checks

Performing water temperature checks

Providing general assistance

Legal Assistant Duties:

Creating cold reporting / standard letters and emails

Preparing travel requests

Printing and scanning documents on request

Booking meetings

Responding to ad hoc administrative requests form the paralegal team

Exposure to the overall legal lifecycle

Performing any other reasonable request.