Facilities Coordinator

Intro

Facilities Coordinator - Newcastle Office - Permanent

Hours: 40 hours per week - flexibility required

Salary: GBP30,000 per annum Office Based Stockbridge House

This year we are expanding our business and opening a brand new office in Newcastle, as a result we our looking for an experienced Facilities Coordinator to help run the office.

Purpose & ScopeIf you have a high level of face to face customer service experience can support contractors and staff who attend our new office in Newcastle then this could be the right role for you.

The Facilities Coordinator will act as the face of the company and will be expected to deliver an outstanding level of customer service. The Facilities Coordinator will be responsible for operating and maintaining the reception desk in the main foyer, as well as performing a number of administrative tasks that support the services and functionality of the Facilities, Health & Safety team for the Newcastle office.

Some of the key responsibilities

Welcoming and assisting all new starters that arrive at the office, ensuring they sign in and are issued with the correct ID passes and access to the areas they required. Welcoming all visitors, clients and contractors that arrive at the office. Signing them in and ensuring they are issued with the correct visitor/contractor security passes. To direct them to their desired destination and to inform the relevant staff member/department of their arrival.Liaise with Stockbridge House Building Management Team on facilitiesLiaise with Stockbridge House Building Management Team on securityEffectively manage any performance issues with contractors and suppliers

Effectively manage the heath and safety requirements of the officeAttend weekly Facilities team strategy meetingsOrganising hospitality & transport when required and ensuring value for money.Assisting in the ordering of stationery and general supplies for all departments and the entire building. This includes ensuring there is always a sufficient level of stock available. Performing general office administration tasks including photocopying, scanning, filing and printing.Organising all meeting/training room bookings, which will include preparing the room and providing all relevant facilities.

Facilities, Health and Safety

The Facilities Coordinator must also retain a working knowledge of all health and safety procedures and risks that relate to the Newcastle office and its staff.

Key Responsibilities

• Maintaining records

• Performing monthly H&S site inspections

• Ensuring the fire alarm test is carried each week

• Checking and maintaining stock levels in first aid kits.

• Ensuring sufficient levels of staff members are trained as First aiders.

• Ensuring sufficient levels of staff members are trained as Fire Marshals

• Booking Health & Safety training for staff on site as required (First aid, Fire Marshal, DSE assessor training)

• Sending out new starters H&S training via the internal H&S training platform

Apply today

Location

Newcastle upon Tyne