Purchasing Administrator

23000.00 - 25000.00 GBP Annual
29 Jun 2022
27 Jul 2022
Contract Type
Full Time
An awesome opportunity to join an award winning business with a big heart. Working with a small, friendly team of great people.

This is a combined role reporting to both the Purchasing Manager and Finance Manager. It will provide supply chain and finance support to the business.

Purchasing Tasks and Responsibilities

Management of order acknowledgements - filing and updating Finance System with expected delivery dates.

Expediting - to include pro-active review of delivery date tracker and liaising with suppliers and internal customers as required e.g. for any missing acknowledgments or to agree delivery schedules.

Maintenance of Purchase Order records.

Ensuring optimal stock holding, to levels agreed with the Purchasing Manager.

Raising and issuing of Purchase Orders and associated documents.

Maintenance of BPR supplier records. This will entail contacting suppliers for formal documentation required to maintain our supplier validation system. This will include, for example, obtaining copies of ISO certification, supplier questionnaires etc.

Create and manage Requests for Quotation where required for Goods not for Resale (GNFR) items.

Ad hoc support as requested by the Purchasing Manager.

Purchase Ledger Tasks and Responsibilities

Process and match invoices with Purchase Orders, Delivery Note and Goods Receiving Note (GRN) report.

Enter invoices into Excel and Sage.

Reconcile supplier statements.

Scan and file supplier invoices.

Liaising with the wider Purchasing Team to resolve supplier queries.

Company credit cards - reconciliation and processing.

Staff expenses

Ad hoc support as requested by the Finance Manager.

If you have previous experience of Sage, have great communication skills and you're a problem solver then we'd love to hear from you now