Stores Administrator
- Recruiter
- Confidential
- Location
- Birmingham
- Salary
- Competitive
- Posted
- 29 Jun 2022
- Closes
- 27 Jul 2022
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
About the role
Balfour Beatty Rail is an international leader in the design, construction, maintenance, management & renewal of rail assets and systems. We own, operate, maintain and supply a diverse fleet of On Track Plant and equipment to support our contracts and we currently have an interesting and challenging opportunity for a suitable candidate to join our MPV (Multi-Purpose Vehicle) engineering team as a Stores Administrator based in our Kings Norton, West Midlands depot
Within this role you'll be responsible for maintaining & inputting engineering and vehicle maintenance information into an electronic database (FAMS Fleet Asset Management System)
What you'll be doing
As a Stores Administrator, you will have the following accountabilities:
FAMS Specific
To ensure compliance with the Companys Policies and Procedures on SHEQ Liaising with the Depot Supervisor to forecast MPV and Module scheduled maintenance and tracking the progress via a spreadsheet
Up-dating FAMS to close scheduled maintenance Work-Orders, including the electronic attachment of complete and certified maintenance documentation
Creating unscheduled maintenance Work-Orders within FAMS and subsequent closure on receipt of the completed and certified maintenance documentation (including electronic attachment)
Maintaining a register of unscheduled faults to capture a brief synopsis and repair hours consumed
Responsible for the ordering of MPV spares to satisfy unscheduled arisings and pre-provisioning for planned maintenance activities
FAMS management of MPV spares held on-site
Ensuring usage is captured within FAMS
Ensuring FAMS accurately reflects the stock levels held on-site
Training and Professional Development as required
Admin Specific
Liaising with NWR regarding the delivery and collection of resources and consumables, such as Sandite fluid, de-ice fluid, modules, removed components, etc.
Responsibility for all depot fuel ordering (Depot Manager to manage fuel stock holding)
Responsible for the procurement of Depot resources to maintain the operational tempo via an online Requisition system (Oracle R12)
To be trained as a depot First Aider & Fire Warden
To be trained and certified to drive the Depot 3.5T Forklift
To carry out Close Call walk rounds and record evidence and findings on ISMS
To work alongside the Depot Manager to record all Work hours, Leave & Sickness of the depot staff and to carry out trend analysis
Who we're looking for
You will have:
Strong experience of Microsoft office
Competent in the use of Fleet / Asset management systems (Desired but not Essential)
Good technical knowledge to enable component identification & query technical issues
Good resource management skills
Qualifications: (Desired but can be trained)
PTS
Forklift
FAW
Fire warden
Knowledge of health & safety legislation/risk management/COSHH awareness
Must meet and maintain the appropriate medical standard for the position
Why work for us
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.
About us
Our Rail business has an extensive legacy of rail expertise. Our teams safely deliver complex projects, from consultancy and design to all aspects of construction and maintenance. Using advanced plant and machinery, and unique innovations, we provide end-to-end solutions for our customers.
Our aim is to improve the passengers experience, and our teams create better journeys by increasing network capacity, improving reliability, and making our railways more efficient and sustainable.
At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full online
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
Further information on Disability Confident can be found online
Balfour Beatty Rail is an international leader in the design, construction, maintenance, management & renewal of rail assets and systems. We own, operate, maintain and supply a diverse fleet of On Track Plant and equipment to support our contracts and we currently have an interesting and challenging opportunity for a suitable candidate to join our MPV (Multi-Purpose Vehicle) engineering team as a Stores Administrator based in our Kings Norton, West Midlands depot
Within this role you'll be responsible for maintaining & inputting engineering and vehicle maintenance information into an electronic database (FAMS Fleet Asset Management System)
What you'll be doing
As a Stores Administrator, you will have the following accountabilities:
FAMS Specific
To ensure compliance with the Companys Policies and Procedures on SHEQ Liaising with the Depot Supervisor to forecast MPV and Module scheduled maintenance and tracking the progress via a spreadsheet
Up-dating FAMS to close scheduled maintenance Work-Orders, including the electronic attachment of complete and certified maintenance documentation
Creating unscheduled maintenance Work-Orders within FAMS and subsequent closure on receipt of the completed and certified maintenance documentation (including electronic attachment)
Maintaining a register of unscheduled faults to capture a brief synopsis and repair hours consumed
Responsible for the ordering of MPV spares to satisfy unscheduled arisings and pre-provisioning for planned maintenance activities
FAMS management of MPV spares held on-site
Ensuring usage is captured within FAMS
Ensuring FAMS accurately reflects the stock levels held on-site
Training and Professional Development as required
Admin Specific
Liaising with NWR regarding the delivery and collection of resources and consumables, such as Sandite fluid, de-ice fluid, modules, removed components, etc.
Responsibility for all depot fuel ordering (Depot Manager to manage fuel stock holding)
Responsible for the procurement of Depot resources to maintain the operational tempo via an online Requisition system (Oracle R12)
To be trained as a depot First Aider & Fire Warden
To be trained and certified to drive the Depot 3.5T Forklift
To carry out Close Call walk rounds and record evidence and findings on ISMS
To work alongside the Depot Manager to record all Work hours, Leave & Sickness of the depot staff and to carry out trend analysis
Who we're looking for
You will have:
Strong experience of Microsoft office
Competent in the use of Fleet / Asset management systems (Desired but not Essential)
Good technical knowledge to enable component identification & query technical issues
Good resource management skills
Qualifications: (Desired but can be trained)
PTS
Forklift
FAW
Fire warden
Knowledge of health & safety legislation/risk management/COSHH awareness
Must meet and maintain the appropriate medical standard for the position
Why work for us
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.
About us
Our Rail business has an extensive legacy of rail expertise. Our teams safely deliver complex projects, from consultancy and design to all aspects of construction and maintenance. Using advanced plant and machinery, and unique innovations, we provide end-to-end solutions for our customers.
Our aim is to improve the passengers experience, and our teams create better journeys by increasing network capacity, improving reliability, and making our railways more efficient and sustainable.
At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full online
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
Further information on Disability Confident can be found online