Project Administrator (12 Month FTC)

29 Jun 2022
27 Jul 2022
Contract Type
Full Time
About the role

Balfour Beatty are currently looking for a Project Administrator (12 Month FTC) to join our Power Transmission & Distribution team based in Avonmouth

The Project Administrator will coordinate and assist the efforts of the Project Management, Engineering and Design Teams involved in the execution of specified projects.

Liaising with a wide range of internal stakeholders you will ensure that all project processes and functions are supported to ensure timely and effective project delivery, interfacing with our client on project administration is key to this role.

What you'll be doing

As a Project Administrator (12 Month FTC) you will have the following accountabilities:

Receive, process and record all site contract timesheets on a weekly basis. Sending to payroll for upload onto Oracle

In conjunction with the relevant Project Manager and Site Staff keep a up to date plant sheet recording all on-hire and off-hires. Updating the Plantsheet on a weekly basis and pass to Team Coordinator for input onto the system (Oracle R12)

In conjunction with the relevant Project Manager maintain Risk Registers in line with contract requirements

Ordering plant and material from internal and external supplies arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.

Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month, checking all new subcontractors have full licenses and enter onto database

Control of all Incoming and Outgoing Correspondence, Project Files, Standards Library, Design Log, Minutes of Meetings, and other project related documentation.

Issue and maintain Site Start up Packs for Contracts

Prepare documents for close out of contract meetings and submit documents to client as required. Take meeting minutes as required by the Project Manager

Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report.

Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required

Who we're looking for

You will have the following:

Previous experience of working on a busy site

Be articulate and persuasive

Good organisational skills

Adaptable and able to respond to change.

Self-starter capable of meeting tight deadlines

Good communication skills verbal and written

Highly organised

Good forward thinker and planner

Actively involved

Highly organised and good forward thinker

Ability to perform consistently under pressure

Why work for us

Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

About us

Our skilled and dedicated teams deliver a range of proactive and reactive services which support a reliable and safe supply of power flowing to millions of homes and businesses around the world. Our contracts range from 50,000 schemes to 100 million plus major projects.

Balfour Beattys Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions. With experience and expertise across the full spectrum of the electricity grid our teams have capability across overhead lines, cable tunnels, distribution networks and substations. From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support clients in the development of some of the worlds most ambitious power transmission and distribution projects.

At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full online

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Further information on Disability Confident can be found online