Operation Administrator

We are looking for a dedicated and focused person who can work under pressure and manage their time well to ensure all tasks are completed on time and deal with any urgent problems to result in the success of the company
We require somebody with a strong mindset to be able to liaise with different members of the team within Head Office & around the country to control the workflow of day-to-day operations.

A great team member with a passion to drive their career forward is what we are looking for, with a desire to join a growing, established and successful company.

Duties :

Order Numbers
Check, Raise, Send, Query, Reject order number request from staff across the company
Assign order numbers to purchases made in store via receipt
Ensure staff follow procedure and don't make purchases or carry out works without ON
Look for cheaper/better alternatives to requests made by Staff and save costs
Manage & Chase outstanding request to ensure urgent requests are processed.

Orders & Purchases
Purchase goods and items needed for staff, head office, park, and members on site
Ordering of maintenance equipment e.g skips, grabs, gas bottles,
Ordering of general items needed for new homes e.g sheds, washing machines, furniture
Manage credit card spending and payments of suppliers and chase invoice with ON
Add delivery for items & goods to calendar to ensure delivery is followed up
Deal and sort refunds and credit for purchases and spending and follow up till received
Record and track expensive items to ensure they are well kept and check in regularly

Weekly Payments
Manage & track invoices for works and spending on payments spreadsheet
Liaise with accounts to ensure all payment request have been received and booked
Check payment run with Accounts near week-end to see who is being paid.
Once payments cleared, check bank statement and update who has been paid
Update spreadsheet from previous week and prepare following week payment alongside
missed payments.
Manage invoices to be paid when due and reject/hold invoices in query to deal with them
Negotiate costs on invoices to be reduced where possible and save costs on work done

Homes Preparation
Once transport schedule received, update spreadsheet with delivery dates and home details
Order & manage items and materials needed for home arrival e.g Axel Stands & Gas Bottles
Arrange bricking materials to be ordered for home to be bricked up and furnished for
customer
Ensure all items are in place prior to delivery and liaise with sales ensuring all in place

Tools & Hire Check
Follow up expensive items purchased to check condition and if not lost/damaged
Check machinery and tool hire on park and keep track of plant on hire and costs
Tally hire invoices with hire dates ensuring we are billed correctly.
Ensure machinery is off hired when finished with and updated on spreadsheet
Deal with damage notification of machinery and re-charge costs to those responsible