Document Controller
Balfour Beatty has an exciting opportunity for a Document Controller to join our UKCS - Regional (S&I) team to work in Inverness, Scotland office.
Role purpose:
To manage and control all project document flow to ensure accurate registration, storage of drawings and specifications and accurate liaison with site team, design team, subcontractors, customers, external suppliers and work winning staff;
To provide subject matter expertise and coaching on the use of documentation control system to relevant teams and subcontractors.
As a Document Controller, you will have the following accountabilities:
* Manage the requirements for document control on the project to ensure implementation and compliance to standards established within the Business Management System (BMS);
* Identify contractual requirements in relation to document control;
* Ensure accurate control of documentation from pre-construction through to completion and archiving;
* Liaise with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met;
* Ensure that procedures are fully implemented in order to meet requirements of the BMS and other documentation and information systems;
* Manage business archiving such that all documentation is stored efficiently and can always be accessed and referenced;
* Work to continuously improve and enhance procedures and systems utilised for document control;
* Provide feedback such that design and project managers are fully aware of all documentation issues;
* Understand and carry out the role specific requirements of the Business Management System and help to identify opportunities for improvement;
* Support in compilation of H&S file;
* Live the Balfour Beatty Values;
* Ensure a relentless focus on Zero Harm.
You will have the following:
* Understanding of IT systems used in documentation control;
* Good experience of document control;
* Basic understanding of BIM;
* An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business;
* Good interpersonal and communication skills;
* Determination to see tasks through to completion, with excellent planning and organisation skills;
* Experience of co-ordinating the work of others.
Why work for us
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.
About us
Balfour Beatty has been operating in Scotland for over a century. Today, we directly employ 2,000 colleagues across Scotland and work with a supply chain that includes a substantial proportion of local businesses. Significant projects in the company's current portfolio include the Royal Botanic Garden Edinburgh - Biomes Initiative and the Institute for Regeneration and Repair and the Edinburgh Futures Institutes projects for the University of Edinburgh. We recently completed Glasgow Queen Street Station Redevelopment for Network Rail, the University of Strathclyde's Learning and Teaching building, Forth Valley College's Falkirk Campus and the A9 Dualling Luncarty to Pass of Birnam for Transport Scotland.
At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality.
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role
Role purpose:
To manage and control all project document flow to ensure accurate registration, storage of drawings and specifications and accurate liaison with site team, design team, subcontractors, customers, external suppliers and work winning staff;
To provide subject matter expertise and coaching on the use of documentation control system to relevant teams and subcontractors.
As a Document Controller, you will have the following accountabilities:
* Manage the requirements for document control on the project to ensure implementation and compliance to standards established within the Business Management System (BMS);
* Identify contractual requirements in relation to document control;
* Ensure accurate control of documentation from pre-construction through to completion and archiving;
* Liaise with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met;
* Ensure that procedures are fully implemented in order to meet requirements of the BMS and other documentation and information systems;
* Manage business archiving such that all documentation is stored efficiently and can always be accessed and referenced;
* Work to continuously improve and enhance procedures and systems utilised for document control;
* Provide feedback such that design and project managers are fully aware of all documentation issues;
* Understand and carry out the role specific requirements of the Business Management System and help to identify opportunities for improvement;
* Support in compilation of H&S file;
* Live the Balfour Beatty Values;
* Ensure a relentless focus on Zero Harm.
You will have the following:
* Understanding of IT systems used in documentation control;
* Good experience of document control;
* Basic understanding of BIM;
* An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business;
* Good interpersonal and communication skills;
* Determination to see tasks through to completion, with excellent planning and organisation skills;
* Experience of co-ordinating the work of others.
Why work for us
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.
About us
Balfour Beatty has been operating in Scotland for over a century. Today, we directly employ 2,000 colleagues across Scotland and work with a supply chain that includes a substantial proportion of local businesses. Significant projects in the company's current portfolio include the Royal Botanic Garden Edinburgh - Biomes Initiative and the Institute for Regeneration and Repair and the Edinburgh Futures Institutes projects for the University of Edinburgh. We recently completed Glasgow Queen Street Station Redevelopment for Network Rail, the University of Strathclyde's Learning and Teaching building, Forth Valley College's Falkirk Campus and the A9 Dualling Luncarty to Pass of Birnam for Transport Scotland.
At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality.
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role