Administrative & Communications Assistant - Nice Architects Studio

Our Client is an exciting and fun studio of Architects based in Hackney/Hoxton who are looking for an Administrative and Communications Assistant with previous administrative experience, capable of coordinating the administrative functions of the business and supporting the Practice Manager and Head of Communications with general practice management, HR, financial and communications activities.
This is an active generalist role covering all aspects of team support. The role manages tasks related to Communications and HR as well as supporting robust information management and practice administration.
The role would suit someone who has excellent organisation and communication skills, meticulous attention to detail and an interest in architecture and design.
Key responsibilities - Practice
* Respond to, screen and redirect Incoming phone calls and emails
* Close collaboration with the Practice Manager and Head of Communications to assist with:
* Issuing of monthly invoices
* Marketing & social media activities
* Activities with accountants
* Administrative procedures and human resources
* Coordinating meetings with clients, consultants and contractors
* Managing social events
* Take ownership of managing:
* Professional subscriptions and renewals
* Maintaining and renew all insurances
* Liaising with outside companies for cleaning, printing, courier services etc.
* Petty cash and assisting with office expenses
* Coordinate IT support and liaise with other external consultants
* Coordinate Continuing Professional Development activities (CPD)
* Coordinate supply of stationery and refreshments
Key responsibilities - Communications
* Working with the Practice Manager and Head of Communications on communications activities to assist with:
* Issuing the monthly newsletter & maintain contact lists
* Content creation for new blogs & news items
* Sharing and scheduling social media content with opportunities for creative input
* Monitoring and monthly reporting on key Communications parameters
* Seeking press coverage and PR promotion of our activities
Required skills:
* Outstanding organisational, administrative, time and people skills.
* Outstanding communication skills, ability to liaise effectively with clients, external consultants and in-house team.
* Fluency with Microsoft office package (Microsoft project, power point and excel) or other project planning and monitoring applications and presentation software.
Desirable skills:
* Previous experience in a similar administrative role
* Previous experience of working in architecture and design or the ability to demonstrate an understanding of architecture and the built environment
Please contact the recruitment team for further details on this exciting role