Executive Assistant
- Recruiter
- Confidential
- Location
- Dublin
- Salary
- Competitive
- Posted
- 23 Jun 2022
- Closes
- 21 Jul 2022
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Temporary
- Hours
- Full Time
Executive Assistant
We are seeking to recruit a temporary Executive Assistant (maternity cover) for our client, a Dublin based biologics facility, that will report into the Executive Director. The Executive Assistant will provide an efficient and value enhancing administrative service and office support activities to the Senior Leadership Team for site operations.
Responsibilities will include (but not limited to):
* Support the Site Leadership Team in managing their itineraries, daily workload and facilitating their requirements in ensuring all requests are managed in a confidential, professional, and efficient manner
* Support managing recruitment of new hires
* Management of onboarding for new hires (staff and contractors) and vendor access to the site
* Support communications ie weekly newsletter and site communication screens
* Ownership of site sharepoints
* Management of site social events
* Coordination of key corporate visits & events
* Support University Relations team with regards to student onboarding and coordination with universities
* Assist in the preparation of correspondence, presentations and/or reports as required.
* Places and tracks SAP/Ariba requisitions as needed for the Senior Leadership Team.
* To organize and coordinate leadership meetings as required.
Qualifications and Experience required:
* The successful candidate must have a proven track record in a busy Administration role with experience working in a manufacturing operations environment.
* The candidate must have experience working well in a team environment with flexibility to react to changing business needs, as well as problem solving and administrative ability.
* Excellent PC skills to include Microsoft Office Suite, SAP, Ariba, OrgPlus.
* Excellent Interpersonal and Organisational Skills and proven ability to multitask.
* To be able to communicate cross-functionally internal to site and external to sister sites in aligning and collaborating well with all such groups.
* Strong attention to detail
* Previous project management experience is preferred
* Proven event management skills
We are seeking to recruit a temporary Executive Assistant (maternity cover) for our client, a Dublin based biologics facility, that will report into the Executive Director. The Executive Assistant will provide an efficient and value enhancing administrative service and office support activities to the Senior Leadership Team for site operations.
Responsibilities will include (but not limited to):
* Support the Site Leadership Team in managing their itineraries, daily workload and facilitating their requirements in ensuring all requests are managed in a confidential, professional, and efficient manner
* Support managing recruitment of new hires
* Management of onboarding for new hires (staff and contractors) and vendor access to the site
* Support communications ie weekly newsletter and site communication screens
* Ownership of site sharepoints
* Management of site social events
* Coordination of key corporate visits & events
* Support University Relations team with regards to student onboarding and coordination with universities
* Assist in the preparation of correspondence, presentations and/or reports as required.
* Places and tracks SAP/Ariba requisitions as needed for the Senior Leadership Team.
* To organize and coordinate leadership meetings as required.
Qualifications and Experience required:
* The successful candidate must have a proven track record in a busy Administration role with experience working in a manufacturing operations environment.
* The candidate must have experience working well in a team environment with flexibility to react to changing business needs, as well as problem solving and administrative ability.
* Excellent PC skills to include Microsoft Office Suite, SAP, Ariba, OrgPlus.
* Excellent Interpersonal and Organisational Skills and proven ability to multitask.
* To be able to communicate cross-functionally internal to site and external to sister sites in aligning and collaborating well with all such groups.
* Strong attention to detail
* Previous project management experience is preferred
* Proven event management skills