Business Support Assistant
- Recruiter
- Confidential
- Location
- Reading
- Salary
- 99.00 - 100.00 GBP Daily
- Posted
- 22 Jun 2022
- Closes
- 20 Jul 2022
- Sectors
- IT, IT Support
- Contract Type
- Contract
- Hours
- Full Time
A Global Software Company based in Reading is seeking a Business Support to join their team on a contract basis for 11- 12 month initially.
The Role:
Providing administrative support to three senior sales directors in Solutions team.
Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.
Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.
Book meeting rooms, catering and AV for director's meetings.
Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
Preparing expenses for each director and providing guidance and policy support to the wider team.
Managing logistics for all internal and external meetings / presentations for directors
Manage and monitor actions from each sector Leadership meetings.
Ensuring all briefing papers and supporting information for internal / external meetings are given to the directors in a timely manner.
Providing support for the Director's immediate managers and teams. Assisting the managers on administration matters where needed.
Scheduling and co-ordination of all group meetings and off-sites, including logistics, catering, budgets etc.
Being the visible presence onsite to act as main point of contact for the teams - being the "face " of your teams when the leads are out of office. There to help and support with queries.
Ownership of internal processes for the sectors, including creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
Providing guidance in line with the UK expense policy, and educating assisting managers and their teams with policy.
Updating and monitoring org charts and team aliases/distribution lists for each team.
Provide support to new starters in your teams - getting them onboard quickly with the things they need including laptops.
Delivering high quality and timely responses to incoming emails.
Assist the Executive Assistant on adhoc projects for Solutions when requested, like the annual conference events.
Success Criteria:
Provides effective Multi Director Support and enables all staff within their sectors to work as efficiently and effectively as possible.
Presents an enthusiastic and professional image on behalf of the Group, both internally and externally and at all times.
Become an integral member of the administrative community within the wider group. Provide back up support to other admins during busy times & holiday cover.
Maintains and seeks to improve administrative processes on behalf of the team and freely shares best practice.
Attention to detail - we are dealing with GBPmulti-million accounts. Error free and timely correspondence is essential.
Uses initiative appropriate to position, escalating where appropriate.
Confident with scheduling across multiple time zones and communicating with colleagues from all countries.
Demonstrates exceptional time management, organisation and planning skills.
Demonstrates ownership, tracking and follow through to resolution on all queries and issues.
A minimum of two years' experience in a similar role with strong organizational skills
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK
The Role:
Providing administrative support to three senior sales directors in Solutions team.
Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.
Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.
Book meeting rooms, catering and AV for director's meetings.
Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
Preparing expenses for each director and providing guidance and policy support to the wider team.
Managing logistics for all internal and external meetings / presentations for directors
Manage and monitor actions from each sector Leadership meetings.
Ensuring all briefing papers and supporting information for internal / external meetings are given to the directors in a timely manner.
Providing support for the Director's immediate managers and teams. Assisting the managers on administration matters where needed.
Scheduling and co-ordination of all group meetings and off-sites, including logistics, catering, budgets etc.
Being the visible presence onsite to act as main point of contact for the teams - being the "face " of your teams when the leads are out of office. There to help and support with queries.
Ownership of internal processes for the sectors, including creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
Providing guidance in line with the UK expense policy, and educating assisting managers and their teams with policy.
Updating and monitoring org charts and team aliases/distribution lists for each team.
Provide support to new starters in your teams - getting them onboard quickly with the things they need including laptops.
Delivering high quality and timely responses to incoming emails.
Assist the Executive Assistant on adhoc projects for Solutions when requested, like the annual conference events.
Success Criteria:
Provides effective Multi Director Support and enables all staff within their sectors to work as efficiently and effectively as possible.
Presents an enthusiastic and professional image on behalf of the Group, both internally and externally and at all times.
Become an integral member of the administrative community within the wider group. Provide back up support to other admins during busy times & holiday cover.
Maintains and seeks to improve administrative processes on behalf of the team and freely shares best practice.
Attention to detail - we are dealing with GBPmulti-million accounts. Error free and timely correspondence is essential.
Uses initiative appropriate to position, escalating where appropriate.
Confident with scheduling across multiple time zones and communicating with colleagues from all countries.
Demonstrates exceptional time management, organisation and planning skills.
Demonstrates ownership, tracking and follow through to resolution on all queries and issues.
A minimum of two years' experience in a similar role with strong organizational skills
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK