Hr Administrator
- Recruiter
- Confidential
- Location
- Chelmsford
- Salary
- Competitive
- Posted
- 21 Jun 2022
- Closes
- 19 Jul 2022
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Kennedys is looking for a HR Administrator to join our HR team based in Chelmsford. The successful HR Administrator will provide full administrative support to the Human Resources department.
The HR Administrator role has the opportunity to get a full range of HR experience by completing rotational 'seats' of 12 months, in each HR sub team - Operations, Employee Relations, Recruitment, Graduate Recruitment and Learning & Development. The first seat for the successful HR Administrator will be the Operations team.
This is a varied and exciting role at a dynamic, global law firm and would suit an ambitious individual looking to start their career in HR working with a supportive team and culture.
Team
Kennedys HR team support the firm around the world with all people related matters.
The HR team is based in Chelmsford and London for the UK, Dublin for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Recruitment (including partners and early careers), Reward, HR Systems and Analytics, Learning and Development, Corporate Social Responsibility and Diversity and Inclusion. The HR function is also responsible for the Secretarial function in the UK, Singapore and Thailand.
This role rotates every 12 months between the following areas of HR detailed below (Operations, Business Partnering, L&D, Recruitment and Early Careers) and provides an opportunity to obtain the full range of HR experience.
Key Responsibilities
* Provide general administrative support to the HR team and business
* Act as first point of contact for general HR queries
* Ensure timely responses to requests from internal and external stakeholders
* Ensure data is accurately inputted and maintained on HR systems
* Establish and maintain accurate e-filing and storage systems on iManage and P Drive
* Prepare invoices for approval and liaise with suppliers on outstanding invoices
* Monitor and respond to the HR Admin inbox
* Actively participate in HR Admin projects
* Assist in HR cyclical tasks as required, e.g. salary review, benchmarking, promotion processes, budget review
* Identify/highlight areas of improvement for processes and systems
* Produce and maintain the HR process and procedure documentation
* Maintain, control and update HRPro, producing reports when required
* Put forward ideas for improving the use of HRPro, making effective use of the system
* Constantly look to improve, maintain and update the HR intranet pages
* Assist with the monthly budget review including monitoring Elite (Finance system) ensuring accurate reflection of HR spend
* Accountable for successful transition when rotating into another area of HR, provide detailed training to ensure a smooth handover.
Required experience
* HR experience in a professional services environment
* Excellent written and verbal communication skills
* Good level of IT literacy and numeracy skills
* Ability to work as speed and balance a wide range of activities at any one time and at short notice
* Strong attention to detail and ability to work under high pressure.
Benefits
* Matching pension scheme
* Fitness and wellness benefits
* Private medical insurance
* Corporate GP
* Life insurance and Income protection
* 35 hour working week
* Excellent resources via our online Learning Management System
About Kennedys
Business services and secretarial employees are integral to our success. We offer career opportunities for professionals with a variety of experience and responsibility. Our working environment is truly friendly and professional, and you will have a wide range of opportunities for career development. We are looking for ambitious, committed and enthusiastic people, no matter what your industry background
The HR Administrator role has the opportunity to get a full range of HR experience by completing rotational 'seats' of 12 months, in each HR sub team - Operations, Employee Relations, Recruitment, Graduate Recruitment and Learning & Development. The first seat for the successful HR Administrator will be the Operations team.
This is a varied and exciting role at a dynamic, global law firm and would suit an ambitious individual looking to start their career in HR working with a supportive team and culture.
Team
Kennedys HR team support the firm around the world with all people related matters.
The HR team is based in Chelmsford and London for the UK, Dublin for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Recruitment (including partners and early careers), Reward, HR Systems and Analytics, Learning and Development, Corporate Social Responsibility and Diversity and Inclusion. The HR function is also responsible for the Secretarial function in the UK, Singapore and Thailand.
This role rotates every 12 months between the following areas of HR detailed below (Operations, Business Partnering, L&D, Recruitment and Early Careers) and provides an opportunity to obtain the full range of HR experience.
Key Responsibilities
* Provide general administrative support to the HR team and business
* Act as first point of contact for general HR queries
* Ensure timely responses to requests from internal and external stakeholders
* Ensure data is accurately inputted and maintained on HR systems
* Establish and maintain accurate e-filing and storage systems on iManage and P Drive
* Prepare invoices for approval and liaise with suppliers on outstanding invoices
* Monitor and respond to the HR Admin inbox
* Actively participate in HR Admin projects
* Assist in HR cyclical tasks as required, e.g. salary review, benchmarking, promotion processes, budget review
* Identify/highlight areas of improvement for processes and systems
* Produce and maintain the HR process and procedure documentation
* Maintain, control and update HRPro, producing reports when required
* Put forward ideas for improving the use of HRPro, making effective use of the system
* Constantly look to improve, maintain and update the HR intranet pages
* Assist with the monthly budget review including monitoring Elite (Finance system) ensuring accurate reflection of HR spend
* Accountable for successful transition when rotating into another area of HR, provide detailed training to ensure a smooth handover.
Required experience
* HR experience in a professional services environment
* Excellent written and verbal communication skills
* Good level of IT literacy and numeracy skills
* Ability to work as speed and balance a wide range of activities at any one time and at short notice
* Strong attention to detail and ability to work under high pressure.
Benefits
* Matching pension scheme
* Fitness and wellness benefits
* Private medical insurance
* Corporate GP
* Life insurance and Income protection
* 35 hour working week
* Excellent resources via our online Learning Management System
About Kennedys
Business services and secretarial employees are integral to our success. We offer career opportunities for professionals with a variety of experience and responsibility. Our working environment is truly friendly and professional, and you will have a wide range of opportunities for career development. We are looking for ambitious, committed and enthusiastic people, no matter what your industry background