Events Coordinator
- Recruiter
- Confidential
- Location
- London
- Salary
- Competitive
- Posted
- 20 Jun 2022
- Closes
- 18 Jul 2022
- Sectors
- Marketing, PR & Advertising
- Contract Type
- Permanent
- Hours
- Full Time
We have an exciting opportunity for a Events Coordinator to join our team based in Gilwell Park, Chingford, London.
We're Scouts and everyone's welcome here - all genders, races and backgrounds. Right across the UK, we help over 400,000 young people aged 4-25 gain skills for life and find their place in the world. We help them speak up, play their part and shine bright.
The Events Coordinator Role:
The purpose of this role is to assist and support the co-ordination and delivery of nationally organised events and contingents including but not limited to World Scout Jamborees, World Scout Moots, Roverways, National Conferences, and the Scouts National Day of Celebration.
The post-holder will provide administrative support to the Events Team and national events volunteers, and will focus on providing great customer care to Scouts members attending the events. This role will also be responsible for leading the delivery of smaller national events such as Founders Day and State events that the Scouts may attend.
The above may not provide a complete list of event projects undertaken, and event projects delivered may vary somewhat as the requirements of The Scouts changes.
Key responsibilities as our Events Coordinator:
- Working with Events team colleagues, design, implement and monitor effective administrative and financial recording processes and procedures
- Support the implementation and logistical delivery of all events across Scouting Operations, providing practical support to volunteer teams and working groups
- Take responsibility for event administration and the effective management of delegated duties pre, during and post event.
- Directly support the staff team (including volunteers) in the build up to events, providing a high level of quality member support.
- Process staff and volunteer expenses, invoices and other payments, and deal with account queries.
- Support the creation of planning documentation for events, such as event budgets
- Produce and maintain databases and spreadsheets as required, including data entry, management, reconciliation of data and providing accurate reporting.
- Answer enquiries related to the Events team on the telephone or email, and monitor e-mail correspondence in the event mailbox.
- Through the wider Events team, contribute to the strategic development of The Scouts.
- Assists with other responsibilities as reasonably requested by the Senior Events Officer
What we are looking for in our Events Coordinator:
- Strong planning, project management, and organisational skills
- Able to prioritise effectively and multi-task across a number of complex activities
- Able to adapt to a range of different types of work
- Able to effectively work as part of a team
- Able to build and maintain effective working relationships with a range of people, including volunteers, staff, and other stakeholders
- A working knowledge of relevant UK legislation (e.g. data protection, health and safety)
- Ability to recognise and change inefficiencies in processes
- Build and maintain effective relationships with a wide range of people
- Respond effectively to enquiries from Scout volunteers and people outside of Scouting
- Manage a diverse workload and achieve targets and deadlines that are set
- Able to produce accurate reports, correspondence and other material
What we can offer you as our Events Coordinator:
- 25 days holiday and going up to 28 days after 2 years' service and 32 days after 5 years' service
- Additional holidays between Christmas & New Year
- Life Assurance
- Simply Health Scheme
- Generous Pension Scheme
- Free car parking
We are proud to be a family-friendly employer and offer???
- Up to four personal days paid leave a year
- Maternity/Paternity Leave
- Childcare Vouchers
- Flexible working hours
- Store Discount at our Scout Store + other online benefits
- Study and volunteer leave
Closing date: Sun, 17 July 2022, 23:59
Don't miss out on the opportunity to join our fantastic team! Click 'Apply' now!
The Scouts is an equal opportunity employer, and we are committed to diversity and actively seeking applicants from a wide range of backgrounds.
Strictly no agencies
We're Scouts and everyone's welcome here - all genders, races and backgrounds. Right across the UK, we help over 400,000 young people aged 4-25 gain skills for life and find their place in the world. We help them speak up, play their part and shine bright.
The Events Coordinator Role:
The purpose of this role is to assist and support the co-ordination and delivery of nationally organised events and contingents including but not limited to World Scout Jamborees, World Scout Moots, Roverways, National Conferences, and the Scouts National Day of Celebration.
The post-holder will provide administrative support to the Events Team and national events volunteers, and will focus on providing great customer care to Scouts members attending the events. This role will also be responsible for leading the delivery of smaller national events such as Founders Day and State events that the Scouts may attend.
The above may not provide a complete list of event projects undertaken, and event projects delivered may vary somewhat as the requirements of The Scouts changes.
Key responsibilities as our Events Coordinator:
- Working with Events team colleagues, design, implement and monitor effective administrative and financial recording processes and procedures
- Support the implementation and logistical delivery of all events across Scouting Operations, providing practical support to volunteer teams and working groups
- Take responsibility for event administration and the effective management of delegated duties pre, during and post event.
- Directly support the staff team (including volunteers) in the build up to events, providing a high level of quality member support.
- Process staff and volunteer expenses, invoices and other payments, and deal with account queries.
- Support the creation of planning documentation for events, such as event budgets
- Produce and maintain databases and spreadsheets as required, including data entry, management, reconciliation of data and providing accurate reporting.
- Answer enquiries related to the Events team on the telephone or email, and monitor e-mail correspondence in the event mailbox.
- Through the wider Events team, contribute to the strategic development of The Scouts.
- Assists with other responsibilities as reasonably requested by the Senior Events Officer
What we are looking for in our Events Coordinator:
- Strong planning, project management, and organisational skills
- Able to prioritise effectively and multi-task across a number of complex activities
- Able to adapt to a range of different types of work
- Able to effectively work as part of a team
- Able to build and maintain effective working relationships with a range of people, including volunteers, staff, and other stakeholders
- A working knowledge of relevant UK legislation (e.g. data protection, health and safety)
- Ability to recognise and change inefficiencies in processes
- Build and maintain effective relationships with a wide range of people
- Respond effectively to enquiries from Scout volunteers and people outside of Scouting
- Manage a diverse workload and achieve targets and deadlines that are set
- Able to produce accurate reports, correspondence and other material
What we can offer you as our Events Coordinator:
- 25 days holiday and going up to 28 days after 2 years' service and 32 days after 5 years' service
- Additional holidays between Christmas & New Year
- Life Assurance
- Simply Health Scheme
- Generous Pension Scheme
- Free car parking
We are proud to be a family-friendly employer and offer???
- Up to four personal days paid leave a year
- Maternity/Paternity Leave
- Childcare Vouchers
- Flexible working hours
- Store Discount at our Scout Store + other online benefits
- Study and volunteer leave
Closing date: Sun, 17 July 2022, 23:59
Don't miss out on the opportunity to join our fantastic team! Click 'Apply' now!
The Scouts is an equal opportunity employer, and we are committed to diversity and actively seeking applicants from a wide range of backgrounds.
Strictly no agencies