Facilities Contracts Administrator

An exciting opportunity to be responsible for the implementation and delivery of a consistent and efficient facilities management administration service in support of a multi-site pan European contract.

Effectively manage the finances, reporting and administration between the client, and the supply chain partners to ensure that an exemplary customer service is provided to the client and internal customers.

Your responsibilities will include:

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Working closely with the account manager and the site-based teams across Europe in supporting the day-to-day operations.

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Working closely with onsite team and finance to produce accurate monthly invoices, raising quotations to the client, purchase order raising and tracking, changing control compilation and tracking, asset tracking.

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Providing quality management and supporting the BCP and disaster recovery plans, processes and procedures.

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Organising in-house staff training and maintaining accurate records.

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Supporting account manager in dealing with HR matters for staff on the contract, holiday and sick record keeping.

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Recording accurately any information provided by clients and suppliers via SharePoint and the client's storage database.

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Communicating and escalating all relevant information to the team.

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Coordinating and participating in team meetings and recording and distributing minutes.

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Managing day to day administration of all facilities services and associated building issues, this role will also require some mailroom duties.

About you

You have experience in reception or administration

You are digitally savvy, can build lasting client relationships. A good level of IT literacies around Word, Excel and PowerPoint