People Engagement Administrator
- Recruiter
- Confidential
- Location
- Edinburgh
- Salary
- Competitive
- Posted
- 15 Jun 2022
- Closes
- 13 Jul 2022
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Brodies LLP is a UK law firm headquartered in Scotland. It is the largest firm in its jurisdiction measured by income, directory rankings, and lawyer numbers. In the last three years, the firm's revenue has grown by 20%, and almost 100 new colleagues have joined. Today, we have more than 750 colleagues and offices in Aberdeen, Edinburgh, Glasgow, The Highlands, London and Brussels. We combine colleagues' expertise in all business areas, to deliver Enlightened Thinking - new knowledge and new legal possibilities - uniquely suited to our Scottish, UK and international clients.
JOB TITLE
People Engagement Administrator - People Engagement
Our hybrid working approach allows the opportunity to work flexibly from home as well as in our offices.
Based in Edinburgh.
REPORTING TO
Day to day reporting line is to the People Engagement Manager. Overall reporting to the People Engagement Director.
JOB PURPOSE
As a key member of the People Engagement (PE) Business Services Team, the successful candidate will provide support with all aspects of general administration. You will have strong administrative and organisational skills, ideally gained within a professional services environment. The role has a high level of general administrative duties associated with it and the successful candidate must be willing and flexible to take on a wide range of tasks.
You will thrive in a very busy and demanding environment that requires the ability to multi-task effectively, whilst being confident and professional. You will be comfortable working to tight deadlines whilst maintaining a high level of accuracy.
CORE TASKS
General administration
* Providing efficient general administrative support including recording and updating information on the internal PE systems and trackers accurately, and in a timely manner.
* Preparing all paperwork required in advance of, or following on from, meetings with Partners/line managers and colleagues.
* Drafting letters and other ad hoc documents and correspondence as directed.
* Pro-active management of PE Director's diary and inbox including setting up meetings, booking rooms and keeping the PE Director up to date.
Recruitment and new starts
* Processing CVs and arranging interviews.
* Coordinating, processing and checking all pre-employment screening requirements in line with strict audit requirements including maintaining and updating all relevant trackers, systems and personnel files using our document management system.
* Drafting offer letters and employment contracts as directed.
* Co-ordinating inductions for new starts including bookings meeting rooms, updating induction presentations, preparing and sending out induction timetables.
Other
* Support the administration of the Firmwide Training programme
* Organising travel and accommodation for team members and new starts as necessary.
* Running ad hoc management information reports and interpreting data as necessary.
* Undertaking ad hoc research tasks as requested from time to time.
* Maintaining regular communication with all internal and external stakeholders.
* Compliance with GDPR requirements including deleting CVs.
* Any other ad hoc tasks as required by the team.
* Be aware of Brodies' information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times.
PERSON SPECIFICATION & skills
* Experience in a busy administrative environment.
* High level of attention to detail and accuracy.
* Excellent knowledge of the Microsoft Office Suite.
* Proactive and able to demonstrate initiative.
* Projects a professional image of the team and the firm at all times.
* High level of awareness around working with extremely confidential information.
* First class organisational skills.
* Ability to multitask and effectively prioritise under pressure.
* Strong interpersonal and communication skills both verbal and written.
* Organises and prioritises time effectively to achieve deadlines.
* An ability to build relationships and communicate confidently with people at all levels
JOB TITLE
People Engagement Administrator - People Engagement
Our hybrid working approach allows the opportunity to work flexibly from home as well as in our offices.
Based in Edinburgh.
REPORTING TO
Day to day reporting line is to the People Engagement Manager. Overall reporting to the People Engagement Director.
JOB PURPOSE
As a key member of the People Engagement (PE) Business Services Team, the successful candidate will provide support with all aspects of general administration. You will have strong administrative and organisational skills, ideally gained within a professional services environment. The role has a high level of general administrative duties associated with it and the successful candidate must be willing and flexible to take on a wide range of tasks.
You will thrive in a very busy and demanding environment that requires the ability to multi-task effectively, whilst being confident and professional. You will be comfortable working to tight deadlines whilst maintaining a high level of accuracy.
CORE TASKS
General administration
* Providing efficient general administrative support including recording and updating information on the internal PE systems and trackers accurately, and in a timely manner.
* Preparing all paperwork required in advance of, or following on from, meetings with Partners/line managers and colleagues.
* Drafting letters and other ad hoc documents and correspondence as directed.
* Pro-active management of PE Director's diary and inbox including setting up meetings, booking rooms and keeping the PE Director up to date.
Recruitment and new starts
* Processing CVs and arranging interviews.
* Coordinating, processing and checking all pre-employment screening requirements in line with strict audit requirements including maintaining and updating all relevant trackers, systems and personnel files using our document management system.
* Drafting offer letters and employment contracts as directed.
* Co-ordinating inductions for new starts including bookings meeting rooms, updating induction presentations, preparing and sending out induction timetables.
Other
* Support the administration of the Firmwide Training programme
* Organising travel and accommodation for team members and new starts as necessary.
* Running ad hoc management information reports and interpreting data as necessary.
* Undertaking ad hoc research tasks as requested from time to time.
* Maintaining regular communication with all internal and external stakeholders.
* Compliance with GDPR requirements including deleting CVs.
* Any other ad hoc tasks as required by the team.
* Be aware of Brodies' information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times.
PERSON SPECIFICATION & skills
* Experience in a busy administrative environment.
* High level of attention to detail and accuracy.
* Excellent knowledge of the Microsoft Office Suite.
* Proactive and able to demonstrate initiative.
* Projects a professional image of the team and the firm at all times.
* High level of awareness around working with extremely confidential information.
* First class organisational skills.
* Ability to multitask and effectively prioritise under pressure.
* Strong interpersonal and communication skills both verbal and written.
* Organises and prioritises time effectively to achieve deadlines.
* An ability to build relationships and communicate confidently with people at all levels