Secretary/Administrator
- Recruiter
- Confidential
- Location
- Cambridge
- Salary
- 11.00 - 12.50 GBP Hourly
- Posted
- 09 Jun 2022
- Closes
- 07 Jul 2022
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Eclectic Recruitment are currently looking for an experienced secretary/administrator for our client in Cambridge.
KEY RESPONSIBILITIES:
Secretarial
* Ensure all required documents are typed quickly, accurately and in line with the required format. Read through and spell-check, informing the right party when such work is complete
* Ensure outgoing letters are accompanied by required attachments or enclosures
* Collate reports accurately and despatch on time
* Work with the team to ensure the correct prioritisation of work. Offer to help other members of the secretarial team or request assistance should the need arise
* Answer or assist with answering telephone calls within three rings, log calls, ensure messages are distributed as required and copied to other secretaries as appropriate
* Greet clients and assist with refreshments and lunches as required
* Liaise with clients in team member's absence
* Pass on messages to the team and make appropriate notes for the case file.
* Arrange appointments, maintain diary, co-ordinate travel and car hire and arrange accommodation as required
* Provide cover and support for secretarial team members as and when required. Carry out work for any fee-earner as circumstances dictate
* Inform fee-earners and back up secretaries when booking leave or requesting to leave the office early
Office Administration
* Scan post into Workspace as and when received, referring to large files/folders that cannot reasonably be scanned
* Create and maintain case records accurately, performing a thorough search to avoid duplicate instructions
* Maintain files diligently and ensure timely archiving when required
* Ensure filing is kept up to date.
About you
* IT literate, able to pick things up quickly
* Competent with Microsoft Word
* Good communication skills and high attention to detail
* Expereince in an administration envrionment would be ideal
If this sounds like something that would interest you, please get in contact with James as soon as you can!
We endeavour to reply to every candidate, every time but if you haven't heard back within 10 days please understand that you have unfortunately been unsuccessful for this position or the position has been filled. Please call the office or send an email to discuss other potential positions
KEY RESPONSIBILITIES:
Secretarial
* Ensure all required documents are typed quickly, accurately and in line with the required format. Read through and spell-check, informing the right party when such work is complete
* Ensure outgoing letters are accompanied by required attachments or enclosures
* Collate reports accurately and despatch on time
* Work with the team to ensure the correct prioritisation of work. Offer to help other members of the secretarial team or request assistance should the need arise
* Answer or assist with answering telephone calls within three rings, log calls, ensure messages are distributed as required and copied to other secretaries as appropriate
* Greet clients and assist with refreshments and lunches as required
* Liaise with clients in team member's absence
* Pass on messages to the team and make appropriate notes for the case file.
* Arrange appointments, maintain diary, co-ordinate travel and car hire and arrange accommodation as required
* Provide cover and support for secretarial team members as and when required. Carry out work for any fee-earner as circumstances dictate
* Inform fee-earners and back up secretaries when booking leave or requesting to leave the office early
Office Administration
* Scan post into Workspace as and when received, referring to large files/folders that cannot reasonably be scanned
* Create and maintain case records accurately, performing a thorough search to avoid duplicate instructions
* Maintain files diligently and ensure timely archiving when required
* Ensure filing is kept up to date.
About you
* IT literate, able to pick things up quickly
* Competent with Microsoft Word
* Good communication skills and high attention to detail
* Expereince in an administration envrionment would be ideal
If this sounds like something that would interest you, please get in contact with James as soon as you can!
We endeavour to reply to every candidate, every time but if you haven't heard back within 10 days please understand that you have unfortunately been unsuccessful for this position or the position has been filled. Please call the office or send an email to discuss other potential positions