Legal Administrator

About Kerry

Kerry employees are problem solvers. We seek innovative ideas to drive business growth and create new opportunities to nourish the planet's growing population through responsible, sustainable, and ethical practices.
Our expertise and offerings now include the customisation and production of ingredients, flavours and technologies across the food, beverage, and pharmaceutical industry.
All day, every day, we draw on our values of commitment, teamwork, excellence, entrepreneurship, and value creation as we partner with other industry leaders to bring better food, beverage, and pharma products to consumers around the world.

About the role

This is an exciting opportunity for a Legal Administrator to join our Legal team deploying our global legal and compliance service to Kerry Group globally. The candidate will be working on a daily basis to support the Senior Lawyer based in Tralee and the global Legal team to deliver the legal and compliance service.

Candidates will be based in Tralee, Co. Kerry

Key Responsibilities

The Legal administrator will assist with the management of:

HighQ (Kerry's enterprise document management software system):

• Assuming the role of global super user of the HighQ system for continuous management of the system.
• Dealing with the software service provider for software system services, licenses, invoicing, troubleshooting.
• Supporting the configuration, maintenance, and development of new use cases for the system for Legal.
• Compiling data from the software system for analytics and reporting.
• Arranging training for main users, business users, and regional super users.

Speak Up Program (Kerry's whistleblowing software system):

• Assuming the role of global super user of the software system supporting the program.
• Dealing with the software service provider for the software system services, licenses, invoicing, troubleshooting.
• Collecting data from the software system for analytics and reporting.
• Dealing with employee communications on Kerry's internal communications systems, etc.
• Recording keeping in relation to Speak Up on HighQ.

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General Legal and Ethical Compliance:

• Dealing with various service providers (eLearning training providers and compliance search engine systems), law firms or consultants for services, licenses, invoicing, troubleshooting.
• Project managing and tracking litigation and investigations.
• Tracking payments, fees and invoicing.
• Attending committee meetings to minute meetings and actions, prepare agendas and communications to members.
• Recording keeping in relation to ethical compliance on HighQ
• Liaising with Kerry businesses functions for compliance testing and monitoring activities.
• Collecting data from Kerry businesses and functions and Legal globally for auditing, analytics and reporting.
• Checking training records and maintaining registries of compliance records.
• Dealing with employee communications on Kerry's internal communications systems.
• Assisting with compliance searches and screening activities.

Qualifications and skills

• Proven knowledge and experience in legal administration (2-5 years combined experience in private practice (law firm) and in-house legal department ideally).
• Experience with document management systems like HighQ
• Proficiency in working in Word, Excel, PPT, SmartSheets, Wave, Power BI and similar technology.
• Experience in data validation and verification.
• Experience in extracting and issuing reports.
• High organisational skills and diligence in legal management (proactiveness).
• Experience with systems similar to Dow Jones RiskCentre and Factiva and EthicsPoint.