Document Controller

Harvey Nash Plc
124.84 GBP Daily
14 May 2022
20 May 2022
Contract Type
Full Time

Document Controller | 23 Months | Outside IR35 | Day rate - up to GBP124

Harvey Nash's public sector client are currently looking to recruit a Document Controller to join their team for a 23 month period. The client is based in Edinburgh however, the role will be split between home and working from the client site.

In this role, you will:

  • Develop extensive knowledge of the client's evidence database and its contents and will assist in providing support to the team and to core participant's legal representatives so that they can use the database to its full potential. In particular, Counsel to the client will rely on the document management team to source documents promptly and assist in preparation of the documentary evidence
  • Process, through scanning and other recognised methods, incoming correspondence and evidence received by the client to meet deadlines for legal analysis to be conducted
  • Catalogue and digitise evidence received by the client
  • Liaise with stakeholders to ensure the safe return of hard copy records received by the client
  • Maintain an accurate record of information received by using the client's electronic Record and Document Management system
  • Analyse documentary evidence gathered by the client, which will include the handling and management of sensitive and confidential information
  • Import unprocessed source data into the evidence database following very detailed process workflows - ensuring accuracy at all times and adhering to internal guidelines to mitigate risk
  • Take part in the analysis and coding of documents added to the evidence database
  • Complete and support the maintenance of the client's Asset Register
  • Support the processing of the client's Confidentiality Agreements
  • Work with colleagues to ensure that the core bundle of evidence is ready and shared with core participants in time for the client's oral hearings
  • Ensure the client's Restriction orders and policies are followed, particularly the Chair's General Restriction Order (GRO)
  • Ensure compliance with relevant legislation, such as Data Protection (DP) and the UK General Data Protection Regulation (UKGDPR)
  • Ensure day-to-day delivery and completion of business processes and timelines
  • Work as part of a multi-disciplinary team, establishing effective working relationships with colleagues
  • Work to ensure the integrity of the client, safeguarding organisational, personal and reputational risk
  • Where required, work across other functions in the REM team, to ensure the efficient and effective delivery of the client's business
  • Be able to work at a trauma skilled level, demonstrating an understanding of the complex factors involved with the impact of trauma.

Essential Skills:

  • High levels of interpersonal skills, including negotiation and influencing
  • High degrees of resilience and dealing with distressing subject matter
  • Proven experience of working under pressure and to tight timelines
  • Proven experience of handling sensitive information
  • Proven experience in working autonomously and assuming responsibility for document quality standards
  • Well-developed oral and written communication skills
  • Excellent skills in attention to detail
  • Ability to organise and collate robust information received from a variety of sources in decision making
  • Flexibility to work across various functions in a wider team.

This role has been deemed outside IR35 by the client. Applicants must hold, or be happy to apply for, a valid Basic Disclosure Scotland. Please click the link to apply.