Assistant to Office Manager
- Recruiter
- Confidential
- Location
- Farnham
- Salary
- 20000.00 - 22000.00 GBP Annual
- Posted
- 13 Apr 2022
- Closes
- 10 May 2022
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Due to a busy work load, our client just outside Farnham require an organised, bright, proactive person to support the Office Manager and Senior Administrator. This is a fast paced environment where accuracy, pro-activeness and initiative is essential. This is a permanent position. Transport is required due to rural location.
Assist with the phones, act as first point of contact in responding to incoming phone calls, route as appropriate,
Take messages for distribution and field cold calls where necessary.
You may occasionally need to take the initiative in ensuring that a message from a caller is dealt with urgently and escalate through the appropriate channels.
Ensure a polite and professional manner in greeting visitors, ensuring they sign in and offering refreshments, ensuring their contact is advised of their immediate arrival.
Handle requests for meeting room bookings. Where required you will need to work with your colleagues in juggling meeting room priorities.
Ensure that meeting rooms are always presentable, cleared of used crockery etc. and appropriate stocks are available of flip charts and pens etc.
Manage the company post, deliveries etc.
Collect incoming post, sort and distribute to appropriate departments.
Receive and sign for incoming deliveries, notifying the recipient of deliveries ASAP.
Prepare outgoing post in a timely fashion ready for collection, including the weekly unit run. You may be asked to prepare recorded, special deliveries as well as mailshots.
Ensure you maintain the stationery supplies for the office, including toners for printers both for the office and for the Units, as well as basic kitchen supplies. Along with taking direct requests for specific items you will need to ensure there is adequate supply of regular items, paying particular attention to high volume items such as paper, envelopes etc.
Data Protection Statement
The information that you provide with your application for this position will be used by Venus Recruitment to provide you work-finding services. Please refer to our website for our full Privacy Notice
Assist with the phones, act as first point of contact in responding to incoming phone calls, route as appropriate,
Take messages for distribution and field cold calls where necessary.
You may occasionally need to take the initiative in ensuring that a message from a caller is dealt with urgently and escalate through the appropriate channels.
Ensure a polite and professional manner in greeting visitors, ensuring they sign in and offering refreshments, ensuring their contact is advised of their immediate arrival.
Handle requests for meeting room bookings. Where required you will need to work with your colleagues in juggling meeting room priorities.
Ensure that meeting rooms are always presentable, cleared of used crockery etc. and appropriate stocks are available of flip charts and pens etc.
Manage the company post, deliveries etc.
Collect incoming post, sort and distribute to appropriate departments.
Receive and sign for incoming deliveries, notifying the recipient of deliveries ASAP.
Prepare outgoing post in a timely fashion ready for collection, including the weekly unit run. You may be asked to prepare recorded, special deliveries as well as mailshots.
Ensure you maintain the stationery supplies for the office, including toners for printers both for the office and for the Units, as well as basic kitchen supplies. Along with taking direct requests for specific items you will need to ensure there is adequate supply of regular items, paying particular attention to high volume items such as paper, envelopes etc.
Data Protection Statement
The information that you provide with your application for this position will be used by Venus Recruitment to provide you work-finding services. Please refer to our website for our full Privacy Notice