Legal Secretary

G2 Legal Limited
25 Nov 2021
25 Nov 2021
Contract Type
Full Time
An exciting opportunity has arisen for an experienced Legal Secretary/Senior Legal Administrator to join a leading international law firm in its Edinburgh office.

You will be working within the legal support team to act as a point of contact for fee earners and the completion of their work. You will provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service. The role with undertake all aspects of a Legal Secretarial/Senior Legal Administration role, and where appropriate, manage the workflow by utilising Administrative Assistants and Document Production, retaining ownership and accountability of all tasks through to completion.

Previous Legal Secretary/Senior Legal Administration/Legal PA experience is essential for this role as you will be required to hit the ground running.

The firm offers competitive salary bandings, excellent benefits package, and long-term progression.

Duties include:
  • Manage the production of documents and check returned work produced by the Document Production team/speech recognition for accuracy/formatting before it is passed to the relevant lawyer
  • Taking and making client related calls, dealing with and handling message taking as appropriate
  • Responsible for files to be opened and closed and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times
  • Manage diaries, ensuring they are up-to date, anticipating requirements e.g., associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing, and circulating papers
  • Arrange for the preparation and collation of internal sector newsletters and briefings
  • Arrange photocopying, printing, organising couriers, sending out letters, faxes
  • Receiving instructions via digital dictation for tasks and acting upon the same
  • Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed onto an appropriate fee earner and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing
  • Liaising with and taking direction from your Legal Support Manager
  • Assisting fee earners with billing related tasks
  • Reviewing and updating time allocation and disbursements ensuring appropriate matter allocation
  • Supporting the co-ordination of the WIP process
  • Dealing with matter related finance administration to include APRs, BACs, TTs
  • Online applications e.g., Companies House, Land Registry, Searchflow, CRU forms
  • Undertaking searches and completion of requisite forms and submission
For more information, please apply now or contact Gemma Taylor at G2 Legal.