Legal Secretary

Recruiter
G2 Legal Limited
Location
Edinburgh
Salary
Competitive
Posted
25 Nov 2021
Closes
25 Nov 2021
Contract Type
Permanent
Hours
Full Time
An exciting opportunity has arisen for an experienced Legal Secretary/Senior Legal Administrator to join a leading international law firm in its Edinburgh office.

You will be working within the legal support team to act as a point of contact for fee earners and the completion of their work. You will provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service. The role with undertake all aspects of a Legal Secretarial/Senior Legal Administration role, and where appropriate, manage the workflow by utilising Administrative Assistants and Document Production, retaining ownership and accountability of all tasks through to completion.

Previous Legal Secretary/Senior Legal Administration/Legal PA experience is essential for this role as you will be required to hit the ground running.

The firm offers competitive salary bandings, excellent benefits package, and long-term progression.

Duties include:
  • Manage the production of documents and check returned work produced by the Document Production team/speech recognition for accuracy/formatting before it is passed to the relevant lawyer
  • Taking and making client related calls, dealing with and handling message taking as appropriate
  • Responsible for files to be opened and closed and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times
  • Manage diaries, ensuring they are up-to date, anticipating requirements e.g., associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing, and circulating papers
  • Arrange for the preparation and collation of internal sector newsletters and briefings
  • Arrange photocopying, printing, organising couriers, sending out letters, faxes
  • Receiving instructions via digital dictation for tasks and acting upon the same
  • Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed onto an appropriate fee earner and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing
  • Liaising with and taking direction from your Legal Support Manager
  • Assisting fee earners with billing related tasks
  • Reviewing and updating time allocation and disbursements ensuring appropriate matter allocation
  • Supporting the co-ordination of the WIP process
  • Dealing with matter related finance administration to include APRs, BACs, TTs
  • Online applications e.g., Companies House, Land Registry, Searchflow, CRU forms
  • Undertaking searches and completion of requisite forms and submission
For more information, please apply now or contact Gemma Taylor at G2 Legal.