Executive Assistant

Recruiter
Confidential
Location
Fermoy
Salary
Competitive
Posted
20 Nov 2021
Closes
05 Dec 2021
Contract Type
Contract
Hours
Full Time
EXECUTIVE ASSISTANT - SANMINA

Location: Fermoy

Department: Administration

Reporting To: VP & Plant Manager

Role Type: 2 Year (FTC)

OBJECTIVES OF POSITION:

The EA will provide a full range of secretarial and administrative services for the Plant Manager and the SLT when required. There will be a attractive salary and benefits package provided for the successful candidate.

RESPONSIBILITIES:

* Assist with travel, accommodation and expense submissions on travel management system where required.

* Submit hotel rates for Travel Admin approval

* Running weekly and monthly reports as requested

* Ensure all facilities are provided for visitors and customers such as catering, meeting rooms, travel & accommodation.

* Ownership of room bookings.

* Order stationery & business cards for management team.

* Process departmental invoices and send to central accounts payable weekly.

* Organise meetings and conferences as directed.

* Prepare MS PowerPoint presentations & Excel/Word Reports as required.

* Manage the time & attendance system for Senior Management.

* Manage the Plant Manager Schedule and co-ordinate documentation for Plant Manager Approval daily.

* Review expense and travel submissions for Plant Manager prior to approval.

* Reception relief cover.

PERSONNEL SPECIFICATIONS

* Minimum of two years Secretarial or Executive Assistant experience.

* Minimum Level 5 Certificate in a Secretarial or Business discipline.

* High proficiency in Microsoft Office, Excel, Access and PowerPoint.

* Experience working in a pressurized environment

* Confident to work on own initiative and the ability to deal with conflicting pressures.

* Flexible to change in an ever changing fast paced manufacturing environment.

* Understands the importance of confidentiality.

* The ability to liaise with external stakeholders in a client facing role

* Energetic with a "can do" attitude

* Excellent attention to detail

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