Administrative Officer - Exeter
- Recruiter
- Confidential
- Location
- Exeter
- Salary
- Competitive
- Posted
- 13 Nov 2021
- Closes
- 11 Dec 2021
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Temporary
- Hours
- Full Time
Ackerman Pierce are currently recruiting to several administration positions for local authorities in Exeter
The role will be paying GBP12
PURPOSE OF JOB
To provide an efficient and cost effective administrative and clerical service to the Council in general and to the Corporate Support Unit in particular.
MAIN ACTIVITIES - PAYMENTS
To process invoices for the Council in accordance with the Council's policy and financial regulations.
To organise the monthly procedures of raising debtor accounts and other internal methods of charging for a range of services across the Council
To issue creditors cheques and BACS remittance advice notes as and when required and as per the Council's financial regulations and security restrictions.
To organise Council Tax refunds and other ad hoc cheque requests along with the processing of returned cheques and reissuing as appropriate.
To issue, update and record all staff access cards for the Civic Centre buildings, ensuring all security issues are adhered to.
To Scan and Index all Council Tax Post including Recovery and Business Rates.
Any other duties commensurate with the general nature and grading of the post.
ANCILLARY ACTIVITIES
As per the Job Descriptions for Purchasing and Support
To raise orders for the Council in accordance with the Council's policy and financial regulations. To administer the use of the Corporate Credit Cards, accurately recording all expenditure and completing monthly returns as per Financial Regulations.
To input GRN (Goods Receipting Notes)
To maintain a Stationery cupboard for the Council ensuring it is stocked appropriately and turnover closely monitored.
To be responsible for the acquisition of stock and non stock office equipment, furnishing and stationery ensuring value for money and in accordance with the Council's financial regulations.
To organise the placement of Newspaper advertisements as requested.
To supervise the Bookings for the Committee Rooms / External Communal Rooms / Pool Bikes etc, raising orders for Catering where required and monitoring and replenishing the hot beverage machines and ensuring all requests for IT/AV equipment are met.
To open and sort the Council's post including Recorded Deliveries, the delivery of Cheques and Invoices received to Accounts, ensure all mail is franked and ready for despatch for collection by Royal Mail.
Monitor deliveries at the Basement door and arrange for a receipt and a signature as required.
To manage the Petty Cash float and associated cash procedures.
To manage the centralised filing system and associated computer index following Council policy on the archiving of material and culling of files, as well as carrying out scanning, smart saving and indexing of documents as and when required using the EDRM system.
To co-ordinate all corporate complaints received ensuring compliance with the Council's policy, procedures and timescales
To provide cover for the Personal Assistants to the Chief Executive and Strategic Directors as and when required.
To provide general administrative and secretarial services to Assistant Directors and Corporate Managers as and when required.
To update and create articles for the Council's website and Intranet as and when necessary for services which may request them.
To input data as required on various systems including Key point etc, for various departments including Housing, Environmental Health and others as arranged and agreed by the Corporate Support Manager. This may include surveys, mail outs.
Any other duties commensurate with the general nature and grading of the post
These jobs have a very quick turnaround on them so please ensure that you apply as quickly as possible attaching a full and updated copy of your CV
The role will be paying GBP12
PURPOSE OF JOB
To provide an efficient and cost effective administrative and clerical service to the Council in general and to the Corporate Support Unit in particular.
MAIN ACTIVITIES - PAYMENTS
To process invoices for the Council in accordance with the Council's policy and financial regulations.
To organise the monthly procedures of raising debtor accounts and other internal methods of charging for a range of services across the Council
To issue creditors cheques and BACS remittance advice notes as and when required and as per the Council's financial regulations and security restrictions.
To organise Council Tax refunds and other ad hoc cheque requests along with the processing of returned cheques and reissuing as appropriate.
To issue, update and record all staff access cards for the Civic Centre buildings, ensuring all security issues are adhered to.
To Scan and Index all Council Tax Post including Recovery and Business Rates.
Any other duties commensurate with the general nature and grading of the post.
ANCILLARY ACTIVITIES
As per the Job Descriptions for Purchasing and Support
To raise orders for the Council in accordance with the Council's policy and financial regulations. To administer the use of the Corporate Credit Cards, accurately recording all expenditure and completing monthly returns as per Financial Regulations.
To input GRN (Goods Receipting Notes)
To maintain a Stationery cupboard for the Council ensuring it is stocked appropriately and turnover closely monitored.
To be responsible for the acquisition of stock and non stock office equipment, furnishing and stationery ensuring value for money and in accordance with the Council's financial regulations.
To organise the placement of Newspaper advertisements as requested.
To supervise the Bookings for the Committee Rooms / External Communal Rooms / Pool Bikes etc, raising orders for Catering where required and monitoring and replenishing the hot beverage machines and ensuring all requests for IT/AV equipment are met.
To open and sort the Council's post including Recorded Deliveries, the delivery of Cheques and Invoices received to Accounts, ensure all mail is franked and ready for despatch for collection by Royal Mail.
Monitor deliveries at the Basement door and arrange for a receipt and a signature as required.
To manage the Petty Cash float and associated cash procedures.
To manage the centralised filing system and associated computer index following Council policy on the archiving of material and culling of files, as well as carrying out scanning, smart saving and indexing of documents as and when required using the EDRM system.
To co-ordinate all corporate complaints received ensuring compliance with the Council's policy, procedures and timescales
To provide cover for the Personal Assistants to the Chief Executive and Strategic Directors as and when required.
To provide general administrative and secretarial services to Assistant Directors and Corporate Managers as and when required.
To update and create articles for the Council's website and Intranet as and when necessary for services which may request them.
To input data as required on various systems including Key point etc, for various departments including Housing, Environmental Health and others as arranged and agreed by the Corporate Support Manager. This may include surveys, mail outs.
Any other duties commensurate with the general nature and grading of the post
These jobs have a very quick turnaround on them so please ensure that you apply as quickly as possible attaching a full and updated copy of your CV