HR Administrator

HR Administrator

Location: Peterborough

Salary: GBP21,000 per annum

Our client is a family run business providing nursing, dementia and residential care homes since 1984.

They are looking to recruit a full time HR Administrator on Maternity cover, in their beautiful purpose built care home in Kettering. The role is based on a 40-hour working week (for the duration of the required cover), Monday - Friday, paying GBP21,000 per annum

Purpose of the position

• To assist the HR Manager/HR dept in providing a comprehensive HR administration service.
• To act as a first point of contact for all employees and new staff.
• To provide an effective Human Resources administration service relating to the employment lifecycle.
• To co-ordinate HR recruitment systems including DBS/training systems
• To ensure accurate HR records on all employees including full-time, part-time and bank staff/hourly paid employees
• To provide HR reports as required

Main Responsibilities/Key Tasks:

Key Tasks

Recruitment and Selection

• Carry out all the administrative processes in the recruitment process, for example; prepare recruitment documents, organise recruitment time tables, log application forms,
• Ensure that the HR service undertakes all necessary employment checks including DBS checks and right to work, qualification and medical checks and references.

On-boarding and Induction

• Administer the process for new employees and workers, for example; prepare contracts, offer letters and process all pre-employment checks.
• Conduct induction meetings with new employees and workers and liaise with Line Manager's to ensure they are aware of their responsibility in the induction process.
• Administer the probation process ensuring Managers know when review meetings need to take place.

Payroll

• Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run and submitted to the Payroll Officer, for example; contractual variations, new starters, leavers, contractual benefits and staff benefits.

Appraisal and Staff Development

• Assist with the annual appraisal cycle, record completed appraisals and training needs. Issue reminders

HR Database and Reporting

• Ensure the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.
• Provide appropriate reports from the HR database for the purpose of auditing and monitoring employee data and training.

Advice and Guidance

• Assist in formal meetings, such as employee disciplinaries and grievances undertaking such tasks as may be required by the Human Resources Manager.

Leaver Administration

• Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee's terms and conditions.
• Ensure exit interviews are conducted for all staff either face to face or electronically.

Admin

• Carry out general administration tasks for the HR Department, for example; sorting post, telephone answering, devising standard Human Resources documents and letters and manage the HR inbox.
• Respond to reference requests for current or ex-members of staff
• Ensure electronic and paper based personnel files are maintained and filing/archiving is completed in a timely manner.
• Maintain an up to date Procedures Manual for all HR Administration duties.
• Ensure Risk Assessments are conducted for all new starters and refer staff issues for Health and Safety risk assessments where appropriate (e.g. maternity).
• To undertake other activities identified from time to time commensurate with the level of the post.

If you feel you are a suitable candidate and would like to work for this reputable company, then please do not hesitate in applying.