HR Administrator

• Production of all HR administration including offer letters, contracts of employment, variations to contract, references etc
• Update and maintain company electronic personnel records and documentation using in house system
• Update and maintain HR database collating payroll information, including starters and leavers, changes in bank details, addresses and sending data to the accounts team

• Informing external payroll company of any deductions where necessary and adding to monthly payroll data (data collated and supplied by the contracts team)

• Processing any sick notes, adding to staff files, blocking relevant staff from internal work system, and forwarding all sick certificates to the accounts team to process accurately

• Placing recruitment adverts as directed

• Completing daily, weekly, and monthly reports for renewing staff documents for example, but not limited to the following:

o Applying for any expiring DBS (that are not on update service)

o Adding DBS' to the update service once processed

o Booking in all driver renewal medicals

o Forwarding renewal driver application forms and ensuring completed to forward application to the local authority for processing

o Organise first aid training for any expiring (along with transport to and from venue)

• Booking in Driving Assessments for all new driving applicants (and ensuring their attendance, as well as liaising with the external companies for dates for assessments)

• Booking in First Aid for all new Passenger Assistant applicants

• Complete and collate paperwork and forward to any necessary council for clearances

• Creating and supplying ID badges for passenger assistants in the local area

• Look after and clear down all emails received in hr mailbox

• Archiving all leavers once left

• Liaise with councils for clearances and applications relevant to specific areas for all current staff and new applicants

• Variety of general administrative and ad-hoc tasks

Person spec:-

• Must Have or be happy to have a DBS check
• Strong IT Skills and confident using Excel
• Methodical with a keen eye for detail
• Ability to work alone in a busy environment with the drive to use own initiative
• Fast paced environment
• Self-motivated and highly organised
• Excellent verbal, written and numeracy skills
• Ability to learn quickly
• To be able to communicate with internal customers at all levels
• Pro-active approach
• Ability to adapt to changing circumstances