Payroll/ESR Team Manager

HRGO Recruitment are recruiting for a Payroll/ESR Team Manager

This is initilayy for a 3 month period but may be extended for a longer period.

Accountable to the Payroll and Pensions Business Manager, the post holder will be responsible for providing a professional operational Payroll/ESR service to the clients of the HR Shared Service. To ensure that the ESR Payroll Module is processed on a weekly and monthly basis within agreed deadlines and that all information from interfacing software systems has been processed in order to produce accurate and prompt salary payments to all staff in accordance with all statutory, regulatory and policy requirements. To analyse investigate and resolve complex queries and discrepancies including the management of over and underpayments. To liaise and communicate with Managers and Staff at all levels to advise on complex payroll queries The post holder will provide day to day management of the payroll/ESR team, allocating workloads and contributing to the production of associated management information.

Qualifications:

Degree level qualification or equivalent experience

ECDL

High level of numeracy GCSE maths or equivalent

Knowledge & Experience:

Extensive experience within an ESR/Payroll environment.
Experience of managing, supporting, developing and motivating staff
Experience of implementing change to develop or improve services.
Experience of service improvement and service redesign
In depth knowledge of ESR system
In depth knowledge of the IT systems that interface and underpin the ESR system.
In depth knowledge of Agenda for Change, Medical and Dental and local terms and conditions of clients
In depth knowledge of statutory Government legislation
In depth Knowledge of NHS Pension Scheme Regulations
Knowledge of Standing Financial Instructions

Skills and Abilities:

Proven IT skills with the ability to use Microsoft office functionality High level of analytical skills with ability to interrogate data and information Advanced keyboard skills Good communication skills. (written, oral and interpersonal) Ability to work independently and as a team member. Able to multi-task and continue to function to a high standard when under pressure. Able to communicate well, liaise with people at all levels within and outside the HR Shared Service Skills in the supervision of staff. Advanced customer service skills Organisationally and politically aware Well organised and highly motivated Able to work under pressure and to deadlines. Ability to be credible and high level of confidence in dealing with all levels of staff including clinicians and senior management staff.

Operational Responsibilities:

1.Delivering an effective and efficient ESR service to the HR Shared Services clients, complying with all relevant statutory regulations and Trust policies, in order to ensure that accurate and timely staff payments are processed and the ESR database remains up to date and reliable.
2.Checking reports and analysis and taking appropriate action.
3.Responsible for the monitoring of the teams KPI's in accordance with service specifications including response times to pay queries, correspondence and payroll deadlines.
4.Responsible for the management of under/over-payments in accordance with the clients processes and procedures.
5.Responsible for ensuring that all changes to legislation and terms and conditions are auctioned in a timely manner.
6.Responsible for ensuring team delivery in the accurate paying of staff within the clients Standing Financial Instructions and in accordance with agreed policies and procedures.
7.Responsible for recording and reconciliation of all attachment of earnings and authorised payments through the financial systems and assisting in the reconciliation of statutory and non-statutory deductions and control accounts.
8.Responsible for the weekly/monthly correction of P35 year end non feasibility listings to enable correct electronic transfer to HMRC.
9.To act as an authorised signatory for payments for all HR Shared service clients via the respective Finance systems.
10.Responsible for ensuring the Standard Operating Procedures are continuously reviewed and adhered to and that the ESR Team Leader keep processes updated in line with changes to processes by the ESR Team Leaders.
11.Responsible for working to Standard Operating Procedures where these are in place and contributing to the continuous improvement of these.
12.The post holder will be required to travel to client organisations when necessary to support the provision of services at a particular locality.
13.To work generically across the HR Shared Service undertaking identified projects and service improvements as required and to support the overall HR Shared Services provision of service to its clients by working across teams where necessary in order to ensure business continuity.

To apply for this role please upload an up to date CV or call Sharon on (phone number removed)