Admin/Facilities Assistant - Lymington
- Recruiter
- Confidential
- Location
- Lymington
- Salary
- Competitive
- Posted
- 02 Sep 2021
- Closes
- 30 Sep 2021
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
My client is looking for an Admin/Facilities Assistant for their offices in Lymington.
Client Details
Working for a respected law firm with multiple offices, this role will be based in Lymington.
Description
Key tasks will include:
Front of House
* Meet & Greet
* Switchboard
* Catering
* Meeting Room Set Up
Post
* To open, scan, allocate and distribute the incoming post.
* Record all incoming Special and Tracked parcels in the log book.
* Oversee postal and franking machine supplies
File Retrieval
* On receipt of request, retrieve information from IRM with details of files needed.
* Retrieve archived files stored off-site via online ordering system and record movements.
* Distribute files upon receipt the following day.
* Retrieve files from our on-site strong room.
File Archiving
* Check IRM for any discrepancies on file accounts and deal with accordingly.
* Closing files in IRM and carry out archiving procedure.
* Undertake file search requests for fee earners as requested.
* Maintain spreadsheet with record of boxes and archive files
Deeds/Wills
* Process booking in of documents and maintain filling within our onsite strong room.
Facilities and Maintenance / Health & Safety
* Undertake minor property matters e.g. changing light bulbs.
* Assist with layout of meeting rooms for in house seminars/meetings.
* Assist the Facilities Manager in all aspects of project implementation as needed.
* Fire, H&S implementation and support across the office.
* Coordinate all Facilities activities, work direction, and support systems.
* Maintain and update the facilities policies and processes.
* Set up, maintain, and organise department's central files. I.e. H&S
Miscellaneous
* Printers - undertake checks and restocking/ordering of paper and supplies for each printer.
* Accounting responsibilities- Process incoming cheques and petty cash management.
* Undertake ad hoc requests from Partners/fee earners as requested.
* Ad hoc reception duties.
Profile
Previous experience working within office administration or Reception is essential and previous experience of working in the legal sector and indeed facilities would be advantageous, but not essential.
Job Offer
An excellent salary and benefits package, including bonus, healthy pension contributions, private medical and many others, is avilable to the succesful candidate. Alongside a 9-5, Monday to Friday working week
Client Details
Working for a respected law firm with multiple offices, this role will be based in Lymington.
Description
Key tasks will include:
Front of House
* Meet & Greet
* Switchboard
* Catering
* Meeting Room Set Up
Post
* To open, scan, allocate and distribute the incoming post.
* Record all incoming Special and Tracked parcels in the log book.
* Oversee postal and franking machine supplies
File Retrieval
* On receipt of request, retrieve information from IRM with details of files needed.
* Retrieve archived files stored off-site via online ordering system and record movements.
* Distribute files upon receipt the following day.
* Retrieve files from our on-site strong room.
File Archiving
* Check IRM for any discrepancies on file accounts and deal with accordingly.
* Closing files in IRM and carry out archiving procedure.
* Undertake file search requests for fee earners as requested.
* Maintain spreadsheet with record of boxes and archive files
Deeds/Wills
* Process booking in of documents and maintain filling within our onsite strong room.
Facilities and Maintenance / Health & Safety
* Undertake minor property matters e.g. changing light bulbs.
* Assist with layout of meeting rooms for in house seminars/meetings.
* Assist the Facilities Manager in all aspects of project implementation as needed.
* Fire, H&S implementation and support across the office.
* Coordinate all Facilities activities, work direction, and support systems.
* Maintain and update the facilities policies and processes.
* Set up, maintain, and organise department's central files. I.e. H&S
Miscellaneous
* Printers - undertake checks and restocking/ordering of paper and supplies for each printer.
* Accounting responsibilities- Process incoming cheques and petty cash management.
* Undertake ad hoc requests from Partners/fee earners as requested.
* Ad hoc reception duties.
Profile
Previous experience working within office administration or Reception is essential and previous experience of working in the legal sector and indeed facilities would be advantageous, but not essential.
Job Offer
An excellent salary and benefits package, including bonus, healthy pension contributions, private medical and many others, is avilable to the succesful candidate. Alongside a 9-5, Monday to Friday working week