Team Assistant/Receptionist
- Recruiter
- Confidential
- Location
- Exeter
- Salary
- Competitive
- Posted
- 26 Aug 2021
- Closes
- 23 Sep 2021
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
The core duties will be:
Team Assistant:
Assisting at internal and external seminars
Producing and engrossing documents
Scheduling and compiling bibles of documents
Obtaining official copy documents from various local authorities and other third party search providers
Using Land Registry Portal and TM Group (online searches services)
Administering NHBC applications
Filing of deeds, documents, correspondence and other documentation
Maintaining filing and document management systems Assisting with the administration of file archiving and retrieval service
Scanning, photocopying, printing and filing
Ad hoc administrative duties where required
Provide support and cover for administrative staff and assist other departments as required
Assisting with incoming/outgoing post duties Receptionist:
Answering all incoming telephone calls and re- directing to the appropriate partner or employee
Taking accurate, clear telephone messages and passing on to the relevant person in a timely fashion
Responsibility for keeping an accurate record of meeting room bookings
Ensuring that the necessary catering and presentational facilities are provided for each room booking
Ensuring that the meeting room(s) are cleared after use, including tidying the client kitchen facility as required
Responsible for setting up telephone and video conference calls
Maintaining the Reception area to ensure that it is always smart, professional looking and tidy
Assisting with preparation for and running of marketing events at the office, which may require working out of hours from time to time You will posses the following attributes:
Exceptional client service skills
Good communication skills both oral and written
Ability to use initiative
A positive and proactive attitude
Flexibility and commitment
An ability to operate autonomously and/or with minimum supervision
Drive and enthusiasm
A willingness to learn
A self starter
Strong attention to detail with a methodical and logical approach If you think you have the skills and experience to fulfil a role such as this then please do apply!
**Due to the volume of applications we receive, it is not always possible to provide individual feedback on your application
Team Assistant:
Assisting at internal and external seminars
Producing and engrossing documents
Scheduling and compiling bibles of documents
Obtaining official copy documents from various local authorities and other third party search providers
Using Land Registry Portal and TM Group (online searches services)
Administering NHBC applications
Filing of deeds, documents, correspondence and other documentation
Maintaining filing and document management systems Assisting with the administration of file archiving and retrieval service
Scanning, photocopying, printing and filing
Ad hoc administrative duties where required
Provide support and cover for administrative staff and assist other departments as required
Assisting with incoming/outgoing post duties Receptionist:
Answering all incoming telephone calls and re- directing to the appropriate partner or employee
Taking accurate, clear telephone messages and passing on to the relevant person in a timely fashion
Responsibility for keeping an accurate record of meeting room bookings
Ensuring that the necessary catering and presentational facilities are provided for each room booking
Ensuring that the meeting room(s) are cleared after use, including tidying the client kitchen facility as required
Responsible for setting up telephone and video conference calls
Maintaining the Reception area to ensure that it is always smart, professional looking and tidy
Assisting with preparation for and running of marketing events at the office, which may require working out of hours from time to time You will posses the following attributes:
Exceptional client service skills
Good communication skills both oral and written
Ability to use initiative
A positive and proactive attitude
Flexibility and commitment
An ability to operate autonomously and/or with minimum supervision
Drive and enthusiasm
A willingness to learn
A self starter
Strong attention to detail with a methodical and logical approach If you think you have the skills and experience to fulfil a role such as this then please do apply!
**Due to the volume of applications we receive, it is not always possible to provide individual feedback on your application