Team Secretary
- Recruiter
- Confidential
- Location
- Bristol
- Salary
- Competitive
- Posted
- 02 Aug 2021
- Closes
- 30 Aug 2021
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Hollis is a leading international, independent real estate consultancy. We work with owners, occupiers, developers and funders, across both private and public sectors, to help them get more out of their real estate, at every stage of the property life cycle.
Established in 1991 in London, we're now a multi-skilled team of surveyors, engineers, technical specialists, consultants and project managers operating across the UK, Ireland and mainland Europe.
Our mission is to continue to grow and be leaders in global commercial real estate consulting.
We've been recognised as one of the Best Places to Work in Property for the fourth year running by Property Week and won the Employer Award at the EG Awards 2020.
The Role
The Team Secretary will be working within a team of secretaries who provide full secretarial support to the Surveying department which is spread across a network of offices.
Responsibilities
* Producing accurate reports, letters and other documents in accordance with Hollis standard formats, meeting any agreed deadlines.
* Accurate and up to date filing of correspondence and other documentation.
* Planning, monitoring and control of own workload.
* Managing own and Surveyors diaries efficiently.
* Processing expense claims and travel arrangements for Surveyors.
* Operating a variety of standard office equipment, including photocopier, scanners, telephone, binding machines and CD burning equipment.
* Other ad-hoc secretarial and administration responsibilities.
Your Profile
Experience
* Extensive experience in digital dictation
* Accurate typing speeds, minimum 45-50 wpm
* Excellent working knowledge of Microsoft applications with intermediate experience in editing and formatting Excel documents
* Experience of working with Microsoft Outlook would be an advantage but not essential
* Experience within a similar secretarial role
* Good written and verbal communication skills and the ability to interact well with clients, all levels of staff and other external contacts are essential
Why join us?
We are hardworking, progressive, successful and fun. We're independently-owned and independently-minded, not afraid to give honest advice or to be ourselves. We strive to achieve the right balance for you, delivering excellent client service whilst supporting you in fulfilling your potential and achieving your goals.
We offer a highly competitive salary and a generous benefits package including:
* Life assurance and private medical insurance
* Season ticket loan
* 5% Employer pension contribution
* 25 days of holiday and an extra day off on your birthday
* Cycle to work scheme, retail vouchers, gym discounts and more
We are a sociable bunch and host pay day drinks, quarterly lunches, quiz nights and cultural and sporting activities to socialise and have fun with your colleagues.
Finally, we also love giving back and take part in numerous charity events all over the country throughout the year.
Equal Opportunities
We are an equal opportunities employer and we recruit you regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy and maternity, or any other characteristic which may lead you to face disadvantage in our society.
We particularly encourage applications from currently under-represented groups in our industry including those who identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender and/ or disabled
Established in 1991 in London, we're now a multi-skilled team of surveyors, engineers, technical specialists, consultants and project managers operating across the UK, Ireland and mainland Europe.
Our mission is to continue to grow and be leaders in global commercial real estate consulting.
We've been recognised as one of the Best Places to Work in Property for the fourth year running by Property Week and won the Employer Award at the EG Awards 2020.
The Role
The Team Secretary will be working within a team of secretaries who provide full secretarial support to the Surveying department which is spread across a network of offices.
Responsibilities
* Producing accurate reports, letters and other documents in accordance with Hollis standard formats, meeting any agreed deadlines.
* Accurate and up to date filing of correspondence and other documentation.
* Planning, monitoring and control of own workload.
* Managing own and Surveyors diaries efficiently.
* Processing expense claims and travel arrangements for Surveyors.
* Operating a variety of standard office equipment, including photocopier, scanners, telephone, binding machines and CD burning equipment.
* Other ad-hoc secretarial and administration responsibilities.
Your Profile
Experience
* Extensive experience in digital dictation
* Accurate typing speeds, minimum 45-50 wpm
* Excellent working knowledge of Microsoft applications with intermediate experience in editing and formatting Excel documents
* Experience of working with Microsoft Outlook would be an advantage but not essential
* Experience within a similar secretarial role
* Good written and verbal communication skills and the ability to interact well with clients, all levels of staff and other external contacts are essential
Why join us?
We are hardworking, progressive, successful and fun. We're independently-owned and independently-minded, not afraid to give honest advice or to be ourselves. We strive to achieve the right balance for you, delivering excellent client service whilst supporting you in fulfilling your potential and achieving your goals.
We offer a highly competitive salary and a generous benefits package including:
* Life assurance and private medical insurance
* Season ticket loan
* 5% Employer pension contribution
* 25 days of holiday and an extra day off on your birthday
* Cycle to work scheme, retail vouchers, gym discounts and more
We are a sociable bunch and host pay day drinks, quarterly lunches, quiz nights and cultural and sporting activities to socialise and have fun with your colleagues.
Finally, we also love giving back and take part in numerous charity events all over the country throughout the year.
Equal Opportunities
We are an equal opportunities employer and we recruit you regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy and maternity, or any other characteristic which may lead you to face disadvantage in our society.
We particularly encourage applications from currently under-represented groups in our industry including those who identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender and/ or disabled