Band 4 Recruitment Officer - NHS
- Recruiter
- Confidential
- Location
- London
- Salary
- 11.30 - 13.00 GBP Hourly
- Posted
- 26 Jul 2021
- Closes
- 23 Aug 2021
- Sectors
- Human Resources
- Contract Type
- Temporary
- Hours
- Full Time
Band 4 Recruitment Officer
To deliver an efficient & effective recruitment/onboarding service for the Trust, for both substantive & bank staff recruitment from Advertising to Candidate starting. To be responsible for the management of the TRAC recruitment system ensuring compliance to the Trusts recruitment process and NHS pre-employment checks.
Location: Remote Working
Temporary: Expected to last 3 months with possible extension
Hours per week: 37.5 hours per week
Salary: GBP13.00 (Umbrella) or GBP11.30 per hour (PAYE INCLUSIVE)
MAIN DUTIES AND RESPONSIBILITIES
* Ensure recruiting managers are aware of the full recruitment process and provide coaching and support on the use of TRAC.
* ensure that recruitment adverts are complete and the appropriate information and documentation has been received before the role is advertised via all appropriate media including TRAC Jobs and NHS Jobs where appropriate. All roles must be advertised in line with the recruitment KPI's.
* Ensure that vacancy information is inputted into the Electronic Staff Record (ESR) and create ESR record and ensure integration with TRAC.
* Coordinate the booking and amending of proofs for advertising in all external media and publications when required.
* Complete housekeeping on TRAC at various times throughout the day to ensure all roles are shortlisted in line with the KPI's and managers are informed. Where candidates have applied via NHS Jobs all applications must be moved over prior to the vacancy being moved through to Shortlisting. Regret emails must be sent out to those not shortlisted for interview.
* Ensure that interviews/tests for shortlisted candidates are set up via the TRAC system, as per the instructions of the recruiting manager. Follow up any candidates who have not booked in to interviews on a regular basis via phone and email, informing managers of any candidates that have withdrawn.
* Once offer details have been updated in TRAC, prepare and send conditional offer letters through TRAC. Contact the candidate via phone to talk through the pre-employment stage, book ID appointment and confirm the required three years references, sending out reference requests once confirmed.
* Send out notifications of regret to unsuccessful candidates.
* Conduct accurate pre-employment checks as stated in the NHS Employment Check Standards for all applications using the TRAC recruitment system including (but not limited to) Identification, Right To Work and Disclosure & Barring Service checks where appropriate. Pre-employment checks will need to be completed within a defined period of days of the offer being made in line with the recruitment KPI's.
* Ensure regular contact is made with the candidate and manager during the pre-employment stage to avoid any delays and to make sure all parties are aware of the process.
* On completion of all pre-employment checks complete the quality check process to ensure all documents are accurate and present. Once all documents are checked and completed arrange start date with manager and candidate.
* Prepare and send out contract of employment, ensuring accuracy of terms and conditions of employment
To deliver an efficient & effective recruitment/onboarding service for the Trust, for both substantive & bank staff recruitment from Advertising to Candidate starting. To be responsible for the management of the TRAC recruitment system ensuring compliance to the Trusts recruitment process and NHS pre-employment checks.
Location: Remote Working
Temporary: Expected to last 3 months with possible extension
Hours per week: 37.5 hours per week
Salary: GBP13.00 (Umbrella) or GBP11.30 per hour (PAYE INCLUSIVE)
MAIN DUTIES AND RESPONSIBILITIES
* Ensure recruiting managers are aware of the full recruitment process and provide coaching and support on the use of TRAC.
* ensure that recruitment adverts are complete and the appropriate information and documentation has been received before the role is advertised via all appropriate media including TRAC Jobs and NHS Jobs where appropriate. All roles must be advertised in line with the recruitment KPI's.
* Ensure that vacancy information is inputted into the Electronic Staff Record (ESR) and create ESR record and ensure integration with TRAC.
* Coordinate the booking and amending of proofs for advertising in all external media and publications when required.
* Complete housekeeping on TRAC at various times throughout the day to ensure all roles are shortlisted in line with the KPI's and managers are informed. Where candidates have applied via NHS Jobs all applications must be moved over prior to the vacancy being moved through to Shortlisting. Regret emails must be sent out to those not shortlisted for interview.
* Ensure that interviews/tests for shortlisted candidates are set up via the TRAC system, as per the instructions of the recruiting manager. Follow up any candidates who have not booked in to interviews on a regular basis via phone and email, informing managers of any candidates that have withdrawn.
* Once offer details have been updated in TRAC, prepare and send conditional offer letters through TRAC. Contact the candidate via phone to talk through the pre-employment stage, book ID appointment and confirm the required three years references, sending out reference requests once confirmed.
* Send out notifications of regret to unsuccessful candidates.
* Conduct accurate pre-employment checks as stated in the NHS Employment Check Standards for all applications using the TRAC recruitment system including (but not limited to) Identification, Right To Work and Disclosure & Barring Service checks where appropriate. Pre-employment checks will need to be completed within a defined period of days of the offer being made in line with the recruitment KPI's.
* Ensure regular contact is made with the candidate and manager during the pre-employment stage to avoid any delays and to make sure all parties are aware of the process.
* On completion of all pre-employment checks complete the quality check process to ensure all documents are accurate and present. Once all documents are checked and completed arrange start date with manager and candidate.
* Prepare and send out contract of employment, ensuring accuracy of terms and conditions of employment