Part Time Accounts Assistant

14.00 - 14.42 GBP Hourly
19 Jul 2021
16 Aug 2021
Contract Type
Full Time
Initially this role will be working remotely from home, however as easing of lockdown continues the successful applicant will be called from time to time to work onsite in Aztec West as required.

15/20 hours per week

Must be able to work a Thursday & Friday (Fri finish 1.00pm) otherwise hours flexible

VAT & EC Sales List

* Preparation of the monthly VAT return and EC Sales list, ensuring both are accurate and submitted to HMRC on time.

Purchase Ledger

* Process payment runs, ensuring maximum creditors days taken without risk to supply

* Assist staff with non-standard purchase ledger processing queries as they arise

* Process the confidential and pay related purchase ledger invoices

Sales Ledger

* Manage sales postings to ensure that revenue is only recognised in line with company policy and not earlier/later

* Code sales invoices in nominal ledger to ensure correct product and customer classification

* Advise sales order processing team when customer payments are received, as well as when payments are overdue and require credit control action

Fixed Assets

* Ensure that purchases that meet the companies capital requisition policy are added to the capital register and nominal ledger correctly, and that they have had the correct internal purchase authorisation

Cash Management

* Arrange payroll related payments to employees, pension provider etc.

* Monitor GBP bank balance and arrange periodic USD currency swaps with parent company to ensure sterling bank account balance will cover short term GBP spend

* Raise ad-hoc/immediate payments for VAT/Duty on imported goods as and when necessary, ensuring that the goods are released for prompt delivery

Month End

* Ensure that accounts to Trial Balance, including the transactions listed above, are available for the Interim Finance Director by 3pm on Day 1 of the accounting period (always a Monday).

* Ensure correct commission booked and/or accrued to match revenue recognised in the period

* Perform nominal ledger reconciliations for Bank, VAT and payroll accounts

* Post monthly fixed asset depreciation

* Calculate and post accruals and prepayments

* Revalue foreign currency balances to new months FX rates (provided by parent company). Some revaluations are automated by Sage, whilst others require manual valuation and journals

* Maintain ledger periods and FX rates

* Review postings in period and correct any errors found in coding

Annual audit

* Assist with the annual audit by providing the auditors with information requested, usually carried out in August/September each year


* Ensure accounting procedures are maintained and updated when necessary

* Identify areas where best practice can be implemented


Attention to detail


Adhering to critical deadlines, both internal and external

Ability to self-manage priorities

Experience of imports/exports and dealing with multiple currencies

Software packages used



CGA Personnel Ltd are acting as an Employment Business on this occasion

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