School Secretary

19 Jul 2021
16 Aug 2021
Contract Type
Full Time
School Secretary

On behalf of a key client, we are resourcing for a permanent School Secretary on the beautiful Roseland Peninsula.

Due to the rural location own transport is essential.

Please see the roles description below and for full details please apply with your CV and full contact details.

Main Purpose of Job

To provide clerical support to the Head of School, working closely with the Trusts Central Team and to be the first point of contact with the general public in person and by telephone.

Duties and Responsibilities

To undertake typing/word processing of correspondence, standard letters, reports, publications and other documents as required by the Head of School or Trust.

To undertake photocopying and document collation as requested

To undertake filing in accordance with the established systems as requested. To work within and maintain all school established administrative systems and procedures.

To input new and updated information on the school's computerised system for pupil's records, and ensuring all records are maintained and up to date. To assist in the production of reports, lists and other information relating to pupils records as requested.

To welcome visitors to the school, ensuring signing in procedures are followed, receiving, and prioritising, incoming telephone calls, dealing with them appropriately including accurately recording messages as required. To liaise with staff, Governors, pupils, parents, and outside agencies as and when required.

To open, sort and distribute incoming mail to the school in a timely manner. To send, receive and distribute communications a timely manner. To check the Information Exchange and school emails daily and distribute information as appropriate.

To prepare and record outgoing mail (including examination papers) appropriately, including the operation and security of the school's franking machine/postage stamp system. To liaise with postal services, courier services and examination boards as necessary.

To attend meetings and take minutes as requested.

To maintain at all times the utmost confidentiality with regard to all financial reports, records, personal data relating to staff and other information of a sensitive or confidential nature.

To be aware of and adhere to applicable rules, regulations, legislation and procedures including the Schools Equal Opportunities Policy and Code of Conduct, national legislation (including Health and Safety, Data Protection).

To maintain confidentiality of information acquired in the course of undertaking duties for the department.

To be responsible for your own continuing self-development, undertaking training as appropriate.

To undertake other duties appropriate to the grading of the post as required.

To be considered for this role please apply with your full CV and contact details

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