Employment Services Assistant

15 Jul 2021
12 Aug 2021
Human Resources
Contract Type
Full Time

Maintaining effective administrative systems to support key areas of HRtransactional administration; this will include but is not limited to:
Preparing contracts of employment for signature, issuing new starter information packs, dealing with administration for relocations, CRB checks, processing appointments of casual & occasional workers, hourly paid demonstrators, reviewing Visa expiry dates etc.
Processing changes to contracts, including extensions, transfers, flexible working outcomes, redeployment administration etc.
Dealing with administration associated with maternity, paternity and adoption leave, sabbaticals and career breaks, and sickness absence.
Processing resignations, end of fixed term contracts etc.
In relation to the above activities, ensure all HR transactional tasks are completed, in partnership with the Employment Services Support Assistant so that the necessary pay related transactions are completed in a timely, efficient and pro-active manner.
Preparation and issuing of appropriate correspondence and documentation to support the transactional activities, using standard letters in accordance with established practices and procedures.
Maintaining the computerised HR/Payroll system, in respect of the allocated transactional activities, ensure, for example, the setting up of new starters, recording of HESA data, amendments to existing records, absence recording and leavers.
Involvement with the maintenance of a variety of HR databases and staffing lists, including the provision of data and statistical information and running reports from systems as necessary.
Ensure all appropriate approvals and documentation is in place to support transactional activities, querying and challenging discrepancies and matters of compliance with University procedures and legal requirements, escalating these to the Employment Services Officer as appropriate.
Providing advice and guidance to managers and staff on the application of all HR Policies and Procedures, utilising and directing them to web-based information, investigating and responding to enquiries in a consistent and effective manner.
Under the direction of the Employment Services Officer, support managers in dealing with first line case management, including sickness absence management and occupational health referrals, flexible working applications, first stage performance and disciplinary matters.
Under the direction of the Employment Services Officer, support HR Partners in the coordination and management of investigatory/complex case management processes, including grievance, dignity at work, disciplinary, complex sickness absence cases, organising meetings, preparing correspondence, taking and producing notes.
Undertake a range of general administrative and transactional activities, including, responding to official requests for information on members of staff from external organisations (e.g. building societies, DSS etc) with due regard to principles of data protection.
To contribute to process improvement and implementation projects and initiatives in Shared Services and across the Directorate as appropriate, under the direction of the Employment Services Officer (Operations).
Maintaining confidentiality of information and protecting personal data in line with procedures.
Undertaking any other duties commensurate with the level of responsibility for the role, assigned by senior colleagues, and where appropriate, undertake a variety of special projects.
Positively promote equality and diversity, ensuring duties are carried out in accordance with University policy and good practice.Identify and support continuous improvement opportunities for both systems and procedures, in own area of work and across the business

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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